Executive Assistant & Office Manager

Department: G&A

Employment Type: Full Time

Location: Denver Headquarters

Reporting To: Chief of Staff

Compensation: $74,000 - $93,000 / year

Description

Project Canary is a climate technology company offering an enterprise data platform that helps energy companies improve and report on their emissions footprint. Project Canary builds high-fidelity sensors, ingests data from various other technologies and sources, and leverages proprietary analytics and models to deliver insights that operators can act on to reduce emissions. The data-driven technology enables energy operators to stop leaks faster, reduce risk, streamline reporting, and differentiate their operations for key stakeholders.

Key Responsibilities

• Culture ambassador who cares deeply about Project Canary's vision and mission, and embodies the spirit internally with teammates and externally with guests
• Calendar Management for CEO
  • Manage complex and ever-changing scheduling, both internal and external, across global time zones, utilizing Outlook and other applicable tools
  • Build cadence and schedule all internal 1:1s and team meetings led by CEO and Chief of Staff
  • Track unanswered meeting requests until closure
• Meeting Logistics
  • Manage in-person meeting logistics for the CEO and Chief of Staff, including room scheduling, communications regarding building access, restaurant reservations, etc.
• Travel Logistics
  • Arrange flights, hotels, ground transportation
  • Enter travel details on calendars, revise when changes occur
• Admin Support
  • Manage CEO monthly expense reporting utilizing Airbase
  • Complete ad hoc administrative tasks for CEO and Chief of Staff as needed
• Office Management
  • Coordinate and negotiate with all vendors, including but not limited to, plant maintenance, cleaning, facility maintenance, and building management
  • Provide support and serve as the primary contact for all office events, including any meetings with external guests, large food orders, or any other required logistical planning
  • Support People & Culture team by assisting with internal event planning, including team building events and meetings
  • Provide kitchen maintenance, including restocking, loading dishwasher, making coffee and other kitchen-related tasks

Skills, Knowledge and Expertise

Skills

• Highly resourceful and self-driven, with the ability to self-manage and self-execute
• Ability to partner, execute, and lead through influence
• Adept at building and maintaining impactful relationships across multiple levels and functions of an organization with the ability to navigate and provide guidance during seasons of change
• Critical thinker, exercising good judgment and decision making in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the adaptability required to maintain a realistic balance among multiple priorities and sometimes challenging and complex situations
• Analytical and process oriented, always looking for ways to build structures and improve organizational systems and processes
• Ability to exercise high levels of discretion with confidential matters
• Proficiency with a wide range of technical platforms and tools (e.g., Outlook, MS Office, online calendaring, virtual meeting platforms, Slack, etc.)
• Level-headedness in managing the ups and downs of business cycles with emphasis in team collaboration rather than creating silos

Qualifications

• Minimum of 3 years' experience as an Executive Assistant, supporting C-Suite and/or Senior Executives in a fast-paced, hyper-growth environment
• Prior experience with early-stage startups highly preferred
• Bachelor's degree preferred
• Experience in event coordination or management preferred

Benefits

• Health, dental, and vision insurance with low deductibles and premiums paid by company 99% for self and 50% for dependents and/or spouse
• 401K with company match (no vesting period)
• Opportunity for equity ownership
• Student loan assistance
• Generous PTO
• 12 weeks of fully paid parental leave (gender neutral) including adoptions
• Flex Choice Monthly Stipend - choice between parking, public transportation, or wellness assistance
• Dog friendly office environment