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ASTM provides an excellent compensation and benefits package including:

• Undergraduate and Graduate Tuition Reimbursement
• Comprehensive medical, dental, vision, life and disability insurance
• Paid holidays, vacation and sick leave
• 403(b) plan with company match
• 100% company-funded defined benefits pension plan

Position Purpose

This position is responsible for the timely management of multiple projects registered into the ASTM Interlaboratory Study Program. The incumbent has the responsibility to provide quality organizational support and project management for the following services to committees: review of ILS submittal and development of initial project plan, identification of participating laboratories, generation and distribution of laboratory data report form; creation of the sample coding matrix, coordinating the distribution of samples from an outside vendor; collection and evaluation of data; and generation of statistical reports, Precision and Bias statements, and Research Reports. The ILS Project Manager works to identify, prioritize, and validate the requirements for the tools, applications, services and software that help ASTM members navigate the ILS process more efficiently. The position assists in monitoring and identifying process enhancements that may improve the member experience and/or internal operations management of the program. This position is also responsible for representing the Society to external Organizations.

Organization Role

This is a key mid-level professional (exempt) role within the ASTM leadership structure. It has defined authority to act on behalf of the Division with respect to the management of Interlaboratory Study Program operations. An individual may be hired as a Project Manager at Grade 15 or 16 based on previous experience. If initially at Grade 15, a manager can be elevated to a Grade 16 when, for a continuous period of time, they consistently meet and often exceed expectations of the job description, require minimal direction, handle more complex tasks and projects such as identification of process improvements, study plan development, troubleshooting difficult data anomalies with a high level of competence, and provide a leadership role within the Division.

This position reports directly to the Director, Interlaboratory Study Program (ILS). The position does not have direct reporting but is responsible for training and overseeing the work performance of any temporary employees as well as the ILS Administrative Assistant, who performs specific tasks associated with internal program operations, database and software program usage.

Scope

The Project Manager is responsible for planning, overseeing and verifying results from approximately 300 projects running simultaneous by ILS over the course of a given year. They range from simple and short-term to complex and lengthy.

Responsibilities

Application of ASTM Policies and Procedures in ILS Program Development

• Understands ASTM's mission and strategic vision.
• Possesses an understanding of Society policies and procedures, including Regulations and Form and Style Manual, to provide clear and accurate guidance and explicit direction on these subjects to Technical Committees, staff, and external organizations.
• High priority focus on the standards development process relative to precision and bias approval

Promotion and utilization of ASTM and ILS resources

• Strong knowledge and utilization of cross-divisional resources (IT, accounting, editorial, customer service, and meetings) to ensure optimum service for ILS Program and participants.
• Promotion of ILS capabilities to internal staff and technical committee members and implementation of strategies for better awareness and understanding of the ILS Process and requirements

Effectively manages Member and Staff Inquiries and Training

• Responsive to ILS information requests.
• Provides training on registration process.
• Effectively communicates ILS procedures and best practices.

Project Management Support for ILS program development and execution

• Provide management support to technical committees, staff managers, contractors, and other appropriate in-house staff in an effective manner to accomplish ILS objectives.
• Works with technical contacts to review ILS Study submittal and develops initial project plan for review with ILS Director, as necessary.
• Works with Technical Contact, Suppliers and Distributors to develop a sample coding matrix.
• Train new distributors on how to utilize this coded labelling matrix.
• Coordinates with Technical Contact and Laboratories to develop the data reporting requirements and forms. Reviews ASTM Test Methods and other documents needed to create the data report form.
• Prepares ILS Technical Contacts with ILS documents and related reports before their meetings.
• Analyses numerical and technical data in preparation of statistical analysis files and related reports, including the review and understanding of data and statistical analyses, working with outside technical experts as required.
• Handles study participants' questions concerning the ILS Program and related TCO activities, and ensures that all study requirements are satisfied, appropriate information is obtained, and material is presented in an accurate and quality fashion.
• Responsible for Research Report publication for ASTM ILS Programs and outside Research Reports. Investigate Research Report inquires and troubleshoot any issues. Work with IT, Editorial and TCO Staff Managers to complete the Research Report publication process.
• Works with ASTM Copyright Office to verify copyright compliance and/or complete requests for copyright permissions.
• Attends ASTM Committee Week and D02 Committee Meetings.
• Communicates and implements ILS process improvements.
• Monitors performance of ILS supporting software; communicate to ILS Director any issues or suggestions for improvement to member experience and/or internal operations of the program and assist in the testing and verification that new technology enhancements meet the needs of TCO and the membership.
• Assists ILS Director in the management and completion of departmental projects, reviewing internal operations, and continually improving the efficiency of all functions and outputs.
• Participates on team initiatives such as yearly organizational metrics and in-house task groups as assigned.

ADVANCED RESPONSIBILITIES

With additional experience the ILS Project Manager should also demonstrate these competencies:

• Demonstrates higher level leadership with minimal direction from ILS Director, including strategy regarding study plan development, required preliminary testing, balloting, and the handling of negative votes identification.
• Identification of future member ILS tools needed and a proactive management approach to identifying new ILS processes re-engineering opportunities.
• Serves as product manager for delivery of products, services, tools, and features related to the ILS/standard development process through requirements documentation, testing and verification of accuracy of changes, working with IT Operations to ensure software releases and ILS internal (and external) website upgrades are delivered accurately, timely, and in compliance with member requirements.
• Maintains a higher-level understanding of copyright as it pertains to ASTM standards and research reports to identify where permissions may be required. Work with ASTM Copyright Office to complete requests for copyright permission.
• Manages prominent committees' and complex special ILS Programs with a high level of competence.
• Trains and provides work direction to temporary employees tasked with ILS and Research Report related projects.
• Maintains and revises promotional materials as needed for ASTM meetings.

Minimum Requirements

• A Bachelor's degree, preferably in a technical discipline, with 2-4+ years of business planning and project management experience involving mid-size to larger scale technical projects.
• Proven accomplishment in project management, including budgeting and resource allocation.
• Strong communication and interpersonal skills to work effectively with fellow staff, Technical Committee members, vendors, etc. and to represent the organization to the public, to industry representatives.
• Strong organizational and planning skills.
• Able to travel independently and willing to travel up to 30% of the time.
• Microsoft Office suite knowledge
• Good organization and planning skills.

Preferred Qualifications & Competencies

• Advanced knowledge of the scientific method and Good Laboratory Practices (GLP).
• Broad knowledge of the standards industry, equivalent to a bachelor's degree in a technical discipline ,i.e. Sciences, Engineering with 6-8 years of progressive management experience involving large, complex technical projects.
• A business management/operations orientation to look beyond the current program and create strategic plans for the future of the service program/understands the financial aspects of managing a program
• effectively/profitably (budgeting and allocation of resources).
• PM certification
• Analytical, statistical knowledge, problem-solving skills, basic modelling and design of experiments

This job description is not intended to provide an all-inclusive listing of related job activities. Incumbent may be asked by management to perform other related activities in place of or in addition to those representative activities noted.ASTM International is an Equal Opportunity / Affirmative Action Employer Minorities/Females/Disabled/Veterans.