Our Client, a large, market leading General Contractor is seeking a Proposal Specialist to join their growing major projects division in Vancouver, BC. Salary range $80,000 – $110,000. Outpost Recruitment is excited to work with our client on this full-time permanent role.
Reporting to the Proposal Manager, the Proposal Specialist is responsible for coordinating, supporting and writing Request for Qualifications (RFQs), Request for Proposals (RFPs), Expression of Interests (EOIs) and market sounding submissions for major infrastructure projects in Western Canada.
Key Responsibilities of Proposal Specialist
Review and develop a detailed understanding of client proposal/bid requirements
Develop proposal calendars and responsibility, project and key individual selection matrices
Create templates for proposals, resumes and project sheets
Proposal Specialist will prepare, edit & format proposal/bid sections, resumes & project sheets in preparation for bid close-out
Track and ensure timely proposal/bid deliverables required from internal and external partners, including health and safety forms, proposal/bid forms, finance support letters and write-ups from various authors
Assist with the writing, formatting and proofing/editing of proposals based on input from multiple authors
Research relevant statistics (e.g. tracking previous project experience and work history), project work plans and other sources of information to extract relevant content
Gather and coordinate flow of information from subject matter experts to be used in the proposal
Ensure that all content is supplied by the team to be compliant with the proposal requirements
Prepare proposal/bid write-ups for various construction related topics (methodologies, risk management issues, staff management, work plans, cover letters and summaries)
Organize and schedule team meetings, prepare meeting agendas and take meeting minutes
Print, package and deliver final proposal/bid submissions or submit electronically as required
Manage SharePoint or other document management systems (e.g. OneDrive, Dropbox, etc.)
Data entry to maintain accuracy of pursuit reports and scheduling
Track and report on Key Performance Indicators (KPIs), and other team objectives
Work with graphic designers to develop JV logos, binder and tab designs etc. and present to the consortium
Ensure binders, USBs, tabs, covers and other materials are ordered and available for final assembly of proposals
Attend pre-bid meetings and post-bid debrief meetings and summarize results and lessons learned to report back to the project team
Drive an inclusive culture to promote equity, welcome different perspectives and enable career progression by fostering a sense of belonging
May be required to prepare period reports for senior management
Proposal Specialist will have strong technical writing skills and the ability to work in a deadline-driven environment
Will work closely with internal and external stakeholders to develop high-quality submissions to secure new work
Time allocation for this position is approximately 70% reading/writing/editing/formatting and 30% organizational related activities.
Knowledge, Skills & Competencies of Proposal Specialist
Strong communication and writing skills
Proposal Specialist holds a University-level degree in English studies or background in journalism, communications, marketing or related field
Ability to work in deadline-driven environment
High degree of organizational skills
Advanced skills in Microsoft Word, Excel and PowerPoint
Advanced skills in Adobe InDesign, Photoshop and Illustrator, an asset
SharePoint administration experience, an asset
Marketing and design experience, an asset
Technical background with a discipline focus in civil, structural, related technical discipline or construction experience, an asset
Date Entry experience, an asset
HardDollar experience, an asset
Knowledge of Canadian Press style guide, an asset
A champion of inclusion and diversity.
Qualifications:
Strong English language and technical writing skills, and an aptitude for understanding technical terminology
Attention to detail, coupled with the ability to proofread and edit material, and identify errors and omissions
Proposal Specialist will have a minimum of 5 years of relevant proposal development experience, preferably with BC infrastructure projects or a similar environment
Bachelor’s degree or diploma from recognized post-secondary institution in language, communications, marketing, business or engineering, or equivalent experience
Knowledge of industrial construction RFP and EOI processes including bonding, safety, quality control, project controls, addenda, RFI’s, contract types and commercial requirements would be an asset
Flexibility to work overtime to meet proposal deadlines when required
Ability to read industrial construction drawings and specifications is an asset
Previous experience in consulting, engineering or legal and/or major project joint venture experience are desirable.
Ideal Candidate:
Only candidates with authorisation to work in Canada will be considered.
Please clearly highlight relevant work experience, project overviews and project scale ($) in your resume.
#J-18808-Ljbffr