Position OverviewThe Client Service Supervisor is responsible for scheduling caregivers to meet patient needs while minimizing the number of unstaffed shifts. This role takes the lead in reactivating engagement among caregivers who have not been actively working. Responsible for collaborating with the clinical team, operations, area, and location leadership in performance management of the field staff.Essential Job Functions Scheduling and Shift Management: Develop and maintain caregiver schedules to ensure proper coverage for allCareful planning and monitoring of schedules to avoid unnecessary overtime.Manage changes to the schedule, including shift swaps and time-offDevelop and implement strategies to retain highly valued caregivers.Collaborate with clinical team to ensure that caregivers are appropriately matched with patients based on the specific needs and care requirements.Review and validate employee work schedules and shifts to ensure accuracy in time and attendanceMonitor and analyze Electronic Visit Verification (EVV) data to ensure adherence to regulatory requirements and company standards.Maintain strict oversight of payroll expenses to ensure alignment with budgetary constraints and overall financial objectives.Harmonizing scheduling and payroll seamlessly to optimize workforce management and financialAddress any scheduling conflicts or issues that mayPayroll Processing: Efficiently manage end-to-end payroll processing, ensuring accurate, and timely disbursement of compensation and incentive payments.Address and resolve payroll-related inquiries from employees, providing excellent customer service and ensuring a smooth resolution of discrepancies or concerns.Secure the timely and accurate processing of payroll for the fieldCommunication: Serve as a point of contact for caregivers and families regarding schedulingCommunicate changes in schedules and updates to caregivers andImplement initiatives aimed at revitalizing relationships with inactive caregivers, encouraging their return to the workforce.Collaborate with different departments to ensure effective communication regarding staffingDelivery of exceptional customer service to ensure the highest levels of patient satisfaction.Staffing Analysis: Consistently monitor and analyze staffing levels, adjusting schedules based on workload andAssess and review field staff scheduling and opportunities to maximize caregiver availabilityAnticipate and plan for peak times or increased staffingCollaborate with the Recruiting Team to address staffing challenges and findCompliance and Regulations: Coordinate patient schedules to accommodate caregivers' active certification and licensing status, ensuring adherence to regulatory standards.Monitor and provide additional support with locations’ ongoing caregiver licensure and certificate compliance, ensuring timely renewals and periodic compliance checks.Ensure compliance with labor laws, regulations, and organizational policies related to scheduling andEnsure ongoing compliance with caregiver licensure and certificates, preventing expiration through timely renewals and compliance checks.Stay informed regarding changes in labor laws affecting schedulingStaff Availability and Preferences: Maintain records of staff availability, preferences, and any limitations on workConsider individual employee preferences when creating schedules to enhance jobTraining and Orientation: Provide training and orientation to new staff regarding scheduling policies andEducate caregivers on the use of scheduling tools andData Management: Keep accurate and up-to-date records of staff schedules, attendance, and time-offGenerate reports on staffing metrics and trends forOptimize staffing levels to improve financialContinuous Improvement: Identify opportunities for process improvement in scheduling and staffingImplement best practices to enhance efficiency and employeeRequirements · High school diploma or GED Must be able to participate in an on-call rotation schedule, providing support for patients and families after normal business hours.Proficient in Microsoft Office applicationsPreferences Bachelor’s DegreeSix (6) months previous agency staffing experienceOne (1) year previous office work experience a plusHealthcare experience a plusBilingualOther Skills / Abilities · Must always adhere to confidentiality standards and professional boundaries Ability to remain calm and professional in stressful situationsAbility to multi-taskAttention to detailTime ManagementEffective problem-solving and conflict resolution skillsExcellent organization and communication skillsQuick-thinking and astute decision-making skillsPhysical Requirements · Must be able to speak, write, read and understand English Occasional lifting, carrying, pushing and pulling of 25 poundsProlonged sitting, walking, standing, bending, kneeling, reaching, twistingAbility to climb stairsMust have visual and hearing acuityEnvironment · Performs duties in an office environment with occasional field visits during agency operating hours Must be able to function in a wide variety of environments which may involve exposure to allergens and other various conditionsOther Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.Vaccine Requirement · As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate. As an employer accepting Medicare and Medicaid funds, employees must comply with all health-related requirements in all relevant jurisdictions, including required vaccinations and testing, subject to exemptions for medical or religious reasons as appropriate.Notice for Job Applicants Residing in California