Job Description Job Description JOB SUMMARY This position provides legal secretarial support to multiple trial lawyers in a busy litigation practice in both state and federal courts. RESPONSIBILITIES Maintain strict confidentiality and discretion of firm and client matters Prepare, proofread, and edit pleadings, discovery, briefs, memoranda, and correspondence in draft and final form to incorporate revisions Maintain timekeepers’ calendars and monitor docketing deadlines, review documents and correspondence for important deadlines and information Submit filings for federal and the superior and district courts California Prepare scans, copies, printing, and other general office duties Handle heavy filing, organize and maintain extensive sets of files, both paper and electronic Read and route incoming and internal mail; assemble large mailings Perform document comparisons using firm software (Litera) Organize and maintain electronic files in the Firm’s document management system (NetDocs) Accept responsibility and take directions for work assignments and tasks Handle client communications (when appropriate) through telephone and e-mail Maintain, report and track Continuing Legal Education (CLE) Arrange travel and handle expense reports for attorneys, enter lawyers’ expenses for submission to Accounting through internal billing software Schedule conference calls, meetings, and professional organization events for attorneys Provide occasional coverage to office reception desk in rotation with existing office staff Assist with other tasks as assigned or necessary within the Litigation Department QUALIFICATIONS: Advanced knowledge of Microsoft Office including the use of charts, Styles and Table of Contents, Word, and Excel Experience in editing, combining, and assembling PDF documents Excellent grammar, spelling, and proofreading skills Ability to work well under the pressures of deadlines, prioritize, multitask, and move from one project to another efficiently Excellent organizational skills and attention to detail Ability and interest in learning new skills including software and technology Excellent interpersonal skills and adept at professional interactions with lawyers, clients, and staff Ability to be punctual and dependable High School Diploma or equivalent required; Associates or Bachelor’s degrees preferred 4 years of legal administrative support experience in a litigation practice required Experience with local, state, and federal court filing procedures as well as electronic court filing hybrid remote-4 days onsite, 1 day remote role is located downtown. ZR LI-RB LI-Hybrid