We are looking for an Administrative Assistant to join our amazing client in Barrie! As a vital member of the Administrative team, the successful candidate will contribute to office operational efficiently, and fostering a courteous and professional environment both internally and externally. Key responsibilities will include working with QuickBooks to create invoices, supporting collections and receivables, managing expenses, managing files, creating correspondence, answering phone calls, and performing various administrative tasks as needed.

What you will do:

• Provide administrative support to ensure smooth office operations.
• Answer phone calls, schedule meetings, and assist visitors.
• Prepare monthly client invoices and support collections and receivables.
• Track and manage monthly expenses.
• Process bi-weekly payroll and maintain accurate payroll records.
• Assist with marketing efforts and signage management.
• Schedule and assign administrative projects to fulfill operational needs efficiently.
• Arrange travel for senior staff, including booking flights, accommodations, and reservations.
• Communicate professionally and courteously via phone, email, and mail.
• Support the team by contributing to organization and clear communication.
• Maintain office equipment by conducting preventive maintenance, calling for repairs, managing inventories, and evaluating new equipment.
• Respond to inquiries and requests.
• Manage supply inventory by monitoring stock levels and placing timely orders.
• Contribute to team success by achieving relevant outcomes as needed.
• Perform general administrative tasks as required.

Qualifications required:

• Post-secondary Degree or Diploma in Business, Administration, or related field.
• 5+ years of Administrative Assistant experience, preferably within the engineering, consulting, or construction industry.
• High level of proficiency in QuickBooks, MS Office, and Adobe Acrobat.
• Strong reporting and administrative writing skills.
• Excellent verbal and communication skills.
• Valid driver's license and access to a vehicle.