Junior Property Manager

job
  • Clarity Hiring
Job Summary
Location
London ,ON
Job Type
Contract
Visa
Any Valid Visa
Salary
PayRate
Qualification
BCA
Experience
2Years - 10Years
Posted
20 Nov 2024
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Job Description

Junior Property Manager

Location: London, ON

In office, Permanent, full-time

Salary: $65,000 – $70,000



Main Responsibilities:


  • Coordinate the accounts receivable collection process for your designated properties
  • Entry of cheques into YARDI system, cash application and print daily cash receipt list and audit list, attach to deposit for filing. Prepare and update Excel listing of post-dated cheques – all post-dated cheques to be filed in safe by month.
  • Prepare the deposit and take to bank – deposit copy at Head Office
  • All tenant collections, follow up and reconciliation of tenant accounts.
  • Preparation of A/R adjustments for Property Manager approval. Data entry approved A/R adjustments into Yardi.
  • Prepare narrative aged accounts receivable reports for Accounting mid-month and month end
  • Prepare and issue approved rental advice notices for any new tenants / leases and at the beginning of each year
  • Approve changes made by Property Accountant in YARDI database to reflect move out and over holding tenant changes
  • Notify all utilities for final meter reading requirements and billing changes
  • Maintaining tenant contact lists, vendor and fire warden lists, emergency call out lists.
  • Receiving incoming requests for service – via phone, email or in-person – from Tenants and responding by providing information, problem solving, or escalating the matter as appropriate.
  • Drafting All-Tenant communication materials, for review by the Property Manager and ensuring that All-Tenant communication materials, e.g. Welcome/Move-in and Emergency procedures packages are maintained accurately and up-to-date
  • Provide administrative support to Property Manager
  • Front line contact for tenants on an on-going basis to answer questions concerning property administration and resolve their concerns including follow up to ensure satisfaction
  • Preparing tenant chargeback invoices
  • Prepare correspondence for Property Manager and draft notices to tenants as required
  • Enter, update and maintain accurate tenant lease information in Yardi tenant database
  • Review monthly rent roll to ensure accuracy for billing
  • Maintain Tenant and Supplier contact information
  • Work with Accounts Payable department to code all expenses
  • Maintain schedule of up to date insurance certificates for all tenants and trades
  • Assist Property Manager in the preparation of monthly reports to Owners including Executive Summary
  • Entering purchase orders in Quickbooks / YARDI and distributing / place orders
  • To assist with special projects that may arise


Qualifications:


  • Minimum of 1 years’ experience in administration
  • Strong decision-making capabilities to provide high-level service to tenants needs.
  • Excellent customer service skills, proactive, results-oriented, and resourceful.
  • Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail
  • Excellent verbal and written communications skills
  • Strong working knowledge of Microsoft products (MS Word and Excel)
  • Experience working with Yardi 7 is preferable
  • Demonstrated ability to work effectively in a deadline-driven environment
  • Able to maintain confidentiality with a professional business manner.

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