Position Summary
Support the Warehouse Facilities or Transportation Equipment Maintenance Departments in the areas of
procurement, accounting, record retention and inventory control. Will perform clerical duties, accurately and
efficiently enter data from various reports, and work sheets into the maintenance systems. Support the site facility
manager and maintenance / sanitation department or transportation manager by sourcing needed supplies to
ensure the building and equipment stay in good operating condition. Track purchase, invoices and inventory to
maintain proper records and payments.
Principle Duties and Responsibilities (essential functions)
• Maintain and responsible for accurate, up to date, and organized inventory of all parts
• Research and acquire price bids, negotiate, purchase, create purchase requisitions, generator purchase
orders, and receive parts for equipment repair and general shop supplies for both and capital items. Can
include within company and outside vendors (using applicable systems)
• Log all purchase orders used by departments(s) supported and outside vendors. Process all purchase orders
when invoices are received and send all necessary documentation to A/P.
• Run, submit, and provide daily/weekly/monthly reports to leadership as required
• Work with vendors on consignment parts. Ship warranty parts to appropriate vendors. Ensure warranty
claims are processes appropriately
• Prepare written documents such as EPA programs, SARA title filings etc. as assigned by the leadership.
• Administer, maintain, and manage all inventory and assets by keying in work repair orders, preventative
maintenance, and mileage as required using the applicable system(s). Provide trend and analysis data as
required
• Act as liaison and on-site system technician to IT Department for trouble shooting systems and recommend
solutions aimed at quick and cost effective resolution
• Assist leadership in developing, budgeting and managing expenses and capital budgets to plan as required and
prepare cost justification and benefit analysis to support projects.
• Make recommendations for modifications to procedures or processes impacting their work group or center
that will maximize efficiency, productivity, and reduce costs
• Ensure compliance with established standards in the areas of accuracy, safety and productivity.
Knowledge
• Solid knowledge of budgeting and accounting processes
• Possess basic mechanical aptitude and knowledge
Skills
• Possess effective verbal and written communication skills
• Must demonstrate a high attention to detail and accuracy with excellent follow through
Abilities
• Ability to prioritize and handle multiple tasks/projects simultaneously
• Able to work in an office area environment and maintain confidentiality
• Ability to work in a -5 degree to 90+ degree Fahrenheit environment (temperature varies within each
department) for long periods of time
Education
• High School Education or equivalent