As Office Manager, you will promote operations efficiency, and provide administrative, accounting and communications support for a reputable not-for-profit Association and Regulator of Professionals within Saskatchewan.

If you are looking for a stable, long-term career role that offers challenge and variety, apply today to learn more!

As Office Manager your responsibilities will include:

1.0 Office Administration and Executive Support

• Provide executive/administrative support to the Executive Director, committees. members and employee team. Prepare documents for Board meetings, research and assist with special projects as needed.

• Serve as first point of contact for the office. Oversee and promote efficient office operations ; manage and anticipate the needs of the office. Maintain and administer the technology needs for virtual and in-person meetings and presentations. This may include distribution of meeting packages and recording minutes.

• Support the registration, licensing and management processes as directed by the Executive Director. Respond to current and prospective member enquiries, providing information on the registration and licensing process for Members within Saskatchewan.

2.0 Financial/Accounting support

• Provide general accounting support , in collaboration with the Bookkeeper, in the areas of A/R, A/P transactions and processing of information. Take registrant payments, provide data entry, bank reconciliations, credit card processing/reconciliations.

• Enter financial data in regard to the accounting system and database management system. Deposit cheques; assist in preparing the annual financial review/edit.

3.0 Communications and File Management

• Coordinate the design and communications needs, including preparing PowerPoint presentations, website updates, newsletters, annual report publications and strategic plan documents

• Administer the organization’s website in accordance with policies and procedures. Plan and execute layout, styles or content changes using a range of software tools. Assess and manage online feedback and issues to make appropriate changes.

• Maintain the filing system that allows for easy saving, storage, and retrieval of internal digital files. Administer retention and destruction requirements for internal files according to the legislation and policies. Manage confidential and sensitive information in accordance with policies and procedures. Provide oversight of the database management system, issues and user acceptance testing (UAT).

As the selected applicant, you will bring:

• Certificate/Diploma in Administration is an asset, along with formal training/education in digital communications, graphic design or a related discipline.
• Experience in bookkeeping, payroll or finance and related accounting software, ie. QuickBooks. An understanding of financial principles.
• 4 - 5+ years of administrative or executive assistant experience. Experience supporting a not-for-profit organization and Board of Directors is an asset.
• 1 - 3 years experience in web content management and online communications/marketing is preferred.
• Skilled in Word, Excel, and PowerPoint is required; demonstrated experience in accounting software programs, i.e. QuickBooks on-line or related.
• Knowledge of WordPress website management system is an asset.
• Excellent communication (verbal and written), interpersonal and organizational skills.
• Motivated, positive attitude and adaptable. Can manage interruptions, shifting priorities and workload changes. Contributes effectively as a member of the team.
• Interested in learning, a ‘go-getter’, independent worker, learner and problem solver. Works well within a small team environment.
• High attention to detail, organizational and time management skills. Experience in effectively managing office operations, accounting and administrative tasks.

Mon-Fri 9/10:00 am to 4/5:00 pm.

Start date is open, estimate January 2025

Please direct your enquiries and confidential resume to:

EMPLOYMENT NETWORK CANADA INC.

Attention: Kristen Eisenzimmer, CPC, Vice President, Management & Support Division

email:

Phone 306-585-7244