Job Description

When the work you do every single day has a large impact on the lives of others, every effort, every detail, and every second matters. This shared culture of happiness, passion, and dedication pulses through Cedars-Sinai.

Are you looking to contribute to groundbreaking research? We look forward to having you join our team!

The Cedars-Sinai Department of Medicine at Cedars-Sinai is consistently recognized as a leader in all medicine disciplines, due to a strong investment in clinical, research and academic programs and a deep commitment to our patients' wellbeing and the institution's goals and values. Cedars-Sinai is a modern healthcare environment that excels at providing exceptional service to a wide range of constituencies and has consistently earned both a regional and national reputation for our superb clinical care and superior outcomes. 

The Research Grant Specialist II works with Principal Investigator to complete and submit federal and non-federal grants and serves as the liaison between department or research groups and sponsored research funds administration, accounting, and finance departments. This role generally performs all Pre and Post award administrative functions, including, but not limited to, ensuring internal documents are prepared and routed for signature and processing, monitoring grant accounts, tracking all expenses, providing grant and financial reconciliation, and research-related financial reporting.  This role ensures compliance with all internal policies and procedures, federal and local agency requirements, including, the Food and Drug Administration (FDA) and local Institutional Review Board.

*This position is hybrid*

Primary Duties and Responsibilities: 

• Works with principal investigator to complete and submit federal and non-federal grants.
• May contribute content to standard sections of grant applications.
• Monitors grant accounts, tracks all expenses, provides grant and financial reconciliation, and research-related financial reporting.
• Monitors Time & Effort for accurate reporting and performs necessary funding corrections via direct cost transfer requests.
• Responsible for grant close-out.
• Identifies opportunities for research funding opportunities.
• May negotiate budgets for clinical trials.
• May assist with research participant billing.
• Ensures compliance with internal policies and procedures, all federal and local agencies including the Food and Drug Administration (FDA) and local Institutional Review Board.
• Maintains research practices using Good Clinical Practice (GCP) guidelines.
• Maintains strict patient confidentiality according to HIPAA regulations and applicable law.
• Participates in required training and education programs.

Department-Specific Duties and Responsibilities:

• Creates clinical trial budgets and works with research coordinators on post-award management (invoicing, monthly reporting, cost transfers, project close-outs).
• Works with DOM Manager, Division Directors, and research faculty to provide deficit resolution on sponsored research projects.
• Creates research staffing models and projections.
• Meets monthly with research programs to review research portfolios.

Qualifications

Education:

• High School Diploma/GED is required.
• Bachelor of Arts or Science degree is preferred.

Certification/License:

Specialty research certification (Certified Research Administrator), preferred.

Experience:

• Three to five (3-5) years of experience in administration of research grants.
• Experience with clinical trial budgeting.
• Excellent verbal/written communication skills and solid understanding of federal and major funding agency grant submission guidelines.
• Experience working with multi-Principal Investigator proposals.

Physical Demands:

Able to perform moderate lifting. Able to sit, stand and walk for prolonged periods of time. Able to read papers and online documents. Able to operate standard office equipment. Able to exercise physical ability and perspective acuity to satisfactorily perform essential job functions.

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About Us

Cedars-Sinai is a leader in providing high-quality healthcare encompassing primary care, specialized medicine and research. Since 1902, Cedars-Sinai has evolved to meet the needs of one of the most diverse regions in the nation, setting standards in quality and innovative patient care, research, teaching and community service. Today, Cedars- Sinai is known for its national leadership in transforming healthcare for the benefit of patients. Cedars-Sinai impacts the future of healthcare by developing new approaches to treatment and educating tomorrow's health professionals. Additionally, Cedars-Sinai demonstrates a commitment to the community through programs that improve the health of its most vulnerable residents.

About the Team

Cedars-Sinai is one of the largest nonprofit academic medical centers in the U.S., with 886 licensed beds, 2,100 physicians, 2,800 nurses and thousands of other healthcare professionals and staff. Choose this if you want to work in a fast-paced environment that offers the highest level of care to people in the Los Angeles that need our care the most.

Req ID : 4801
Working Title : Research Grant Specialist II - Department of Medicine (Hybrid)
Department : Medicine - Admin
Business Entity : Cedars-Sinai Medical Center
Job Category : Academic / Research
Job Specialty : Contract & Grant Budget/Fund
Overtime Status : EXEMPT
Primary Shift : Day
Shift Duration : 8 hour
Base Pay : $71,300.00 - $121,000.00