Description
Events Specialist - ABA Centers of America Texas Region
About ABA Centers of America
ABA Centers of America is a healthcare innovator experiencing steady growth while revolutionizing the autism care field. We provide ABA (Applied Behavior Analysis) therapy and diagnostic services to our clients and families in our centers, in homes, and in the community.
Listed by Inc. magazine as the 5th fastest-growing private company in the U.S., we are focused on opening new clinics and remaining self-funded without private equity investment. Committed to our sustainability and philosophy of innovation, our Chairman and Founder received the country's preeminent business award, Ernst and Young's Entrepreneur Of The Year® 2024 National Overall Award.
We are currently in 10 states with over 30 clinical service areas, and our roadmap will bring us to more than 50 clinical service areas over the next 12-24 months. We have the resources and talent usually found at a more mature organization, including fully staffed teams to support marketing, IT, accounting, and clinic growth.
Growth Opportunity
Our company leads the field in the volume of client magic we create by holding an event in each clinic/service area every single day during school holidays. That's hundreds of events, and we're looking for a creative, experienced events professional to be one of our regional Events Specialists.
Reporting to the Events Manager at our Fort Lauderdale, FL headquarters, this role will help our marketing team bring event ideas to life through impactful events in a specific region. As an Events Specialist, you will assist in the research, planning, administration, and promotion of events at the clinic and regional level, including:

• Clinic events
• Community events
• Professional sports games
• Fundraisers
• Entertainment
• Field trips and more

Since you'll often need to attend the events you're assigned, this position may require up to 50% travel and flexible working hours, including weekends, if necessary.
What You'll Do

• Assist in the planning and execution of all types of events (in-person, virtual, and hybrid)
• Research and prepare suggested venues for events and meetings based on the details of the program, including virtual platform options
• Collaborate with stakeholders on all event details, including venue and attendee management, swag procurement, and production of communication and collateral materials
• Manage email campaigns
• Assist with event budget planning, management, and reconciliation process
• Maintain and update event reports
• Oversee assigned events from start to finish (from request through final reconciliations)
• Travel to events as needed, up to 50% of time

Requirements
Education/Experience and Other Requirements

• College degree in marketing, hospitality, or a relevant field is preferred
• 2+ years of hospitality, event planning, or logistical support
• Working knowledge of event logistics, catering, audio-visual, promotional items, and vendor management
• Proficiency in event-management software such as Cvent, Eventbrite, or similar platforms is preferred
• Strong Microsoft Office skills (Word, Excel, PowerPoint)
• Experience with project management systems is preferred
• Flexibility to work outside of normal business hours as needed
• Ability to travel to events as needed, up to 50% of time
• Ability to maintain clean background/drug screenings and driving record
• Drivers license, reliable form of transportation and proof of auto insurance.
• Able to drive to our additional locations in Texas: Plano, Austin, Pearland, Sugarland.

Expertise Needed

• Ability to work under pressure with strict deadlines in a fast-paced, changing environment
• Capable of maintaining a professional and positive "can do" attitude
• Strong communication and interpersonal skills, both written and verbal
• Well-organized and strong customer service experience
• Demonstrated creativity and innovation in event design and execution, with a keen eye for detail and a passion for delivering exceptional experiences
• Proven ability to troubleshoot and resolve issues quickly and efficiently during events, ensuring seamless execution and guest satisfaction
• Knowledge of industry trends, best practices, and emerging technologies in event management, with a commitment to continuous learning and professional development