We are looking for a dynamic Office manager that comes from the construction background for a growing business.

Responsibilities

• Accounting
• Ensures payroll and equipment data is entered
• Prepares and audits A/R and A/P invoices
• Prepares expense reports
• Tracks purchase orders
• Sets up and maintains contract management in Street Smarts
• Prepares and follows up on aged accounts
• Enters end-of-month estimates and data
• Reconciles checkbook, petty cash and end-of-month data

Communication

• Prepares weekly notes by division
• Makes travel arrangements, prepares for on-site visits
• Communicates changes in policies and procedures to Teammates and customers
• Coordinates community events and Teammate meetings

Human Resources

• Inputs Applicant and Teammate data into Streets Smarts system
• Manages attendance tracking
• Assists Teammates with benefit information
• Prepares files when Teammate evaluations are due
• Maintains local Teammates files
• Prepares termination documents

Celebrate the Customer

• Acts as contracts liaison with customer
• Maintains customer/vendor list
• Maintains customer files
• Maintains subcontractor agreements, background check and insurance verification

Develop and Manage Teammates

• Screens and interviews candidates for office staff
• Coaches and provides training for Teammates
• Monitors opportunities for development

Administration

• Ensures office equipment is operational
• Controls local overhead costs
• Maintains appropriate supply of office materials
• Provides administrative support Safety Coordinator and Fleet Manager
• Maintains local business licenses