Position Type:
Secretarial/Clerical/Elementary Bookkeeper
Date Posted:
12/4/2024
Location:
Occohannock Elementary School
Date Available:
12/16/2024
Bookkeeper-Elementary
Primary Purpose
Maintian responsibility for the school'saccounts or general ledger while utilizing bookkeeping software.Maintain school budget, pay bills timely, keep accurate financial records, etc.
Salary: $31,869.00-49.408.00 (Commensurate with Experience)
Please visit the NCPS webite to determine salary specifics according to the current salalry scale: Bookkeeper (Elementary)
Description
Performs responsible clerical and technical work involving the preparation and maintenance of fiscal and related documents and ensures the accurate and efficient operation of the office.
Reports To
Principal
Qualifications

• Extensive knowledge of business/finance functions.
• Demonstrated skills in financial and accounting procedures.
• Knowledge of computers and business office procedures.
• High school diploma with post high school related course work preferred.
• Such alternatives to the above qualifications as to the School Board may feel appropriate and acceptable.

Performance Responsibilities

1. Know and effectively communicate the Division philosophy and mission.
2. Use computer to keyboard letters, perform statistical tabulations, compile data, form letters, memoranda, and purchase orders.
3. Use computer to keyboard reports, grant applications, and other narrative materials with accuracy.
4. Use judgment in determining appropriate procedures and methods to complete business tasks.
5. Collect data for and prepare reports as required.
6. Maintain specified office and school supplies, prepare inventories, and requisition supplies.
7. Use a variety of office machines, computer equipment and software to complete business tasks.
8. Coordinate clerical workload and recommend improvements in office procedures.
9. File a variety of materials according to prescribed procedures.
10. Maintain the confidentiality of reports, records, and personal experiences of a private nature regarding students, school employees, and patrons.
11. Receive notification from teachers and other school employees of their absence and inform designated person to secure substitute as required.
12. Compile timesheets, verify mathematical accuracy, reconcile to school sign-in/out sheets and Frontline Leave Requests and seek the Principal's approval each pay period and submit to Central Office.
13. Use appropriate office terminology, business mathematics, and English in performing communication and finance responsibilities.
14. Assist the public in securing information in person or by telephone.
15. Assist in training new office employees.
16. Respond to students in a helpful and meaningful way.
17. Assist teachers in obtaining needed resources.
18. Always maintain a professional attitude.
19. Maintain financial records and post receipts, and disbursements in accordance with standard school accounting procedures and in accordance with legal regulations.
20. Maintain a complete bookkeeping system for both general and cafeteria accounts.
21. Maintain a financial filing system.
22. Reconcile checkbook and bank statements.
23. Sort, proof, and prepare material for posting.
24. Check and balance cash and negotiable instruments against receipted copies of bills with a computer backup daily.
25. Type records, account statements, and vouchers.
26. Promptly receipt all monies to school accounting program and deposit into checking account daily.
27. Communicate regularly to school administration on account balances.
28. Train faculty on school activity fund policies and procedures. Ensure compliance with school activity fund procedures.
29. Process purchase orders. Request quotes from vendors for the purpose of providing cost information to administrators/teachers.
30. Purchase goods and services at the request of administrators/teachers.
31. Communicate with vendors regarding purchase orders. Verify receipt of goods/services, process invoices for payment. Research discrepancies. Issue payments to vendors by check, maintaining files of paid invoices.
32. Manage cafeteria and prepayment accounts. Reconcile monthly with check to Central Office.
33. Manage technology repair account. Collect money from students and reconcile monthly with a check to Central Office.
34. Prepare all accounts for the upcoming year.
35. Prepare monthly and annual financial summary reports of all accounts within 10 days of the close of the period.
36. Prepare year-end tasks, undergo audits, and meet with the Auditor and Chief Financial Officer to review results.
37. Perform such other tasks and assume such other responsibilities as the principal may from time-to-time assign or delegate.

Terms of Employment
Contract Length-Twelve Months
FLSA Status-Non-Exempt
Salary to be established by the School Board in accordance with the Classified Salary Scale (School Bookkeeper).
Evaluation
Job performance will be evaluated annually in accordance with the Northampton County Public Schools supervision procedures.
Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performance of their duties just as though they were written out in this job description. Northampton County Public School reserves the right to update, revise or change this job description and related duties at any time