Accounts Payable (AP) Specialist
Department: Finance
Employment Type: Full Time
Location: Austin, Texas
Reporting To: Laura Young
Description
Innovetive Petcare, based in Austin, TX, is now hiring for a full-time Accounts Payable (AP) Specialist to join our team!
The AP Specialist will provide financial, administrative, and clerical support for the company. The role will be responsible for assisting Accounts Payable and the Accounting department with daily and monthly processes. This is a hybrid role, with time both in the office and remote.
Key Responsibilities

• Maintain vendor records including W-9s and remittance information.
• Receive and enter a large volume of vendor invoices and credit memos in a timely manner.
• Receive and verify expense reports; reconcile expense and other financial reports with account balances and other office records.
• Work with company personnel to ensure expenditures are authorized and properly documented.
• Print and mail payments to vendors.
• Document American Express charges from Concur.
• Reconcile vendor statements and work with vendors to resolve discrepancies.
• Assist with month-end close tasks.
• Assist with preparing IRS Form 1099s for all eligible vendors.
• Reconcile and import daily revenue into the accounting system for each veterinary practice.
• Ensure compliance with established policies and procedures.
• Support year-end audit documentation as required.

Skills, Knowledge, Abilities, and Expertise

• Accounting education or an equivalent combination of training and relevant work experience.
• Minimum of two years of experience in Accounts Payable (AP).
• Must be reliable and punctual.
• Excellent organizational skills and attention to detail.
• Strong communication, time management, and prioritization skills.
• Proficient in MS Office applications, such as Outlook, Excel, and Word.
• Experience working with ERP systems. Sage Intacct is preferred, not required.
• Experience working with and coding for multiple business locations.
• Experience importing Excel data files into the ERP system.
• Ability to maintain confidential and meticulous records.
• Ability to work cooperatively and collaboratively with colleagues.

Benefits

• Paid time off
• Health, dental, vision, and life insurance
• Hybrid work schedule
• Employee discounts
• Paid parental leave
• Professional development programs
• 401k with company match