JRN: 1859

We are seeking a motivated and organized Executive Operations Coordinator to be a stable terminal and gatekeeper for special projects within the executive operations team of an Entertainment-Based Family Office. This role enhances overall communication and operational efficiency to ensure the success of team initiatives. The ideal candidate is proactive, organized, and skilled in implementing systems to streamline operations and improve productivity.

Requirements:

• Proficiency in Monday.com and Google Suite.
• Strong organizational and administrative skills.
• Experience with project coordination and process improvement.
• Ability to handle sensitive information with discretion.
• Excellent communication skills, both written and verbal.
• Reliable personal transportation for task-related travel.

Responsibilities:

• Project Coordination:
• Ensure high-quality execution and delivery of special projects, meeting quality, budget, and timeline objectives.
• Conduct research, analyze projects, track flights, manage premiere invites/seating, and create deliverables spreadsheets.
• Administrative Support:
• Maintain an organized filing system and database for project tracking, vendor contacts, and important information.
• Host meetings, coordinate monthly team updates, and manage the master team calendar.
• Receive packages and coordinate seeding/marketing mailings.
• Distribute the Daily Master Schedule to principals and their teams.
• Database and Event Management:
• Manage estate storage and memorabilia databases in collaboration with relevant directors.
• Provide in-person support at key events and celebrations.
• Transport items and complete errands as needed using personal transportation.
• Operational Improvement:
• Collaborate with the Director of Executive Operations to implement systems and processes to enhance productivity.
• Proactively identify opportunities for process improvement and implement effective solutions.

Schedule : Monday - Friday, 10:30 AM - 6:30 PM.

Compensation : $70,000 - $75,000 per year, with benefits, and 401K with matching

Location : Calabasas, CA