Special Instructions to Applicants

Cover letter is required for consideration. Position is hybrid with the expectation of coming on site to Wilshire Center at least once a month for team building and as needed for meetings; hybridity is subject to change based on the business unit's needs.

Department Summary

Business & Finance Solutions (BFS), a division of UCLA under the Office of the Vice Chancellor & Chief Financial Officer, provides innovative campus wide solutions to complex financial and business matters, maximizing value to the University community. BFS promotes a collaborative opportunity for campus to enhance revenue opportunities, manage campus risk, facilitate financial payment solutions for campus operations and students, act as an internal tax advisor to campus, provide financial reporting for UCLA, travel services, purchasing and procurement of goods and services and provides payroll analytics and support.BFS encompasses the following departments with approximately 400 employees: Financial Management & Reporting, Purchasing and Procurement, Tax Services, UC Travel Center, Treasury, Costing Policy and Sales & Service, Payroll Partner, Student Financial Services, Accounts Payable, Mail, Document & Distribution Services, Insurance & Risk Management, and Operations.
Position Summary

When you join UCLA, you'll be working at an institution that offers a world of opportunity. We provide our team members with the environment and support to do amazing work, because each and every one of them plays a vital role in our mission of education, research, and service. Our high-quality comprehensive benefits are among the rewards you receive in return. Our industry-leading benefits program provides both choice and value to meet the needs of our diverse workforce.

Find out more: https://ucnet.universityofcalifornia.edu/forms/pdf/benefits-of-belonging.pdf.

The Vendor Management Associate Director is responsible for the administration, operational oversight, and strategic management of vendors engaged in outsourced activities, projects, and programs, with a strong focus on Article 5 (covered services), small business partnerships, and vendor relationship management. This role involves close collaboration with key stakeholders and encompasses evaluating vendor logistical and performance capabilities, establishing effective monitoring and tracking processes, and applying management strategies to assess and improve vendor performance.

A key aspect of the Associate Director's role is achieving organizational objectives through the coordinated efforts of subordinate staff, ensuring alignment with departmental goals. The position involves overseeing multiple vendor relationships, driving systemwide programs, and providing strategic leadership. The Associate Director is responsible for setting operational objectives, developing work plans, and delegating assignments to managers, with senior management reviewing these objectives to assess operational success.

The role also includes managing program resources, monitoring budget compliance within divisions and departments, and maintaining control over financial and operational performance. Additionally, the Associate Director plays a critical role in developing, modifying, and executing policies and guidelines that have immediate operational impacts and systemwide effects. Decisions made in this role have significant implications, and failure to meet goals could lead to increased costs, personnel challenges, and delays in project timelines.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.
Qualifications

Extensive experience in vendor management. (Required)

Oriented in client services and has a demonstrated ability to think critically and analyze complex information (Required)

Proven ability to direct and organize department work functions efficiently to build a consensus at varying organizational levels both campus-wide and system-wide. (Required)

Demonstrated strong verbal and written presentation skills and has the ability to provide clear information. (Required)

Strong collaborative skills with the ability to interact effectively with senior administrators, vendors, and purchasing professionals from other locations/departments. (Required)

Demonstrated strong interpersonal relationship skills both in one-on-one and group situations to work effectively across the organization at all levels. (Required)

Demonstrated ability to quickly evaluate complex issues and formulate multiple logical and objective resolutions. (Required)

Demonstrated management and conflict resolution skills to effectively lead and motivate others including the ability to hire, train, evaluate, and discipline staff. (Required)

Strong ability to structure and organize work to achieve specific deliverables in an environment characterized by tight deadlines with competing and frequently changing priorities. (Required)

Demonstrated skill in negotiating and persuading with all levels of staff to arrive jointly at decisions, conclusions or solutions. (Required)

Broad knowledge of applicable program policies, practices, and systems regarding purchasing in the public sector and working knowledge of University of California procurement policies and procedures. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree in related field or equivalent combination of education and work experience. (Required)

Master's Degree in related field or equivalent combination of education and work experience (Preferred)

Juris Doctor (JD) Degree or equivalent combination of education and work experience. (Preferred)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Conflict of Interest: The position is subject to the University Conflict of Interest Code required by the Political Reform Act of 1974. The candidate(s) selected will be required to complete financial statements for public record.

5% Ability to travel for University business.

Schedule

Monday - Friday, 8:00 a.m. to 5:00 p.m.
Union/Policy Covered

99-Policy Covered
Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&jobcode=41058648