Position Job Title: Academic Manager

Location: Niagara Falls, Ontario, Canada (Hybrid)

Reports To: Provost and Vice-President Academic

Overview

The University of Niagara Falls Canada (UNF) is an innovative and digitally oriented institution that prepares graduates for leadership in a digital world.

Academic programs are aligned to meet the demands of business and industry, providing students with the skills and knowledge needed now and for the future.

UNF’s vision is to offer innovative education and research for a digital world.

Primary Purpose

We are seeking a qualified Academic Manager to join our dynamic team at the University of Niagara Falls (UNF). The Academic Manager reports to the Vice-President Academic and works with the Associate Deans to ensure the smooth and efficient delivery of Academic programs. The Academic Manager supervises the Academic Administration team and the Academic Advisors.

The Academic Manager is also responsible for ensuring that all academic records are maintained and up to date as per the relevant UNF policies and procedures. The Academic Manager will be a key member of the Academic Leadership team of the University.

Specific Responsibilities :

The Academic Manager will be responsible for the following:

• Ensuring all faculty members, both full-time and Sessional, receive a full orientation and are allocated a mentor in consultation with the appropriate Associate Dean.
• Working with the Registrar’s Office on the academic timetable, ensuring that any special requirements are recorded and taken into account when allocating space, times for classes, laboratories etc.
• Keep complete and up-to-date course syllabi, along with any academic records as requested by the VP Academic.
• Coordinate the production and submission of new program proposal documentation to the Provincial Ministry of Colleges and Universities and any review panel evaluation site visits.
• Work with the Associate Deans to ensure that all academic policies and procedures are adhered to at all times, undertaking administrative audits of records as and when required to ensure compliance.
• Work with the Joint Health and Safety Committee to ensure that the academic working environment is safe and healthy for all employees, students and visitors.
• Directly supervise the academic administration team, ensuring that the Academic Leaders receive any and all administrative assistance and support required in order to carry out their daily responsibilities.
• Directly supervise the Work-Integrated Learning Coordinator, ensuring close and ongoing consultation with the academic program teams at all times.
• Liaise with the UNF Facilities and Operations Manager regarding any and all facility or operational needs as they relate to the delivery of academic programs.
• Compile and present reports on the academic operation as and when requested
• Manage and schedule teaching observation sessions as per the UNF holistic evaluation and teaching guidelines.
• Support the Director of the Centre for Teaching Excellence in the scheduling of professional development training sessions as and when required.
• Work with HR as and when required to ensure that job Descriptions are updated and that probationary reviews are carried out in a timely manner as per the UNF policy.
• Be fully acquainted with all UNF Academic Policies and advise support academic colleagues as and when required.
• Schedule and support the program Advisory Committee meetings for all academic programs ensuring that all meetings are formally documented and those minutes filed.
• Working with the Director of the Centre for Teaching Excellence ensure that all end of course student evaluations are completed at the appropriate times

Position Requirements :

To be successful in the Academic Manager role, an individual must possess, and be committed to developing, maintaining, and demonstrating the following:

Competencies:

• Excellent written and verbal communication skills
• Behavioral elements such as: good judgment, creativity, adaptability, persuasiveness, strategic thinking, decision-making, resilience, resourcefulness, enthusiastic and meticulous attention to details.
• Ability to exercise mature judgment, diplomacy and discretion, and to maintain confidentiality
• Ability to build and maintain strong partnerships and bonds across internal teams and external partners.
• Ability to multi-task, while staying flexible and highly organized; Deadline-driven.
• A strong commitment to the mission of the University.

Education and Experience:

• Post Secondary Degree in Business and/or Administration or other relevant subject.
• Post graduate Degree or equivalent (Masters preferred but not required)
• Minimum of 3-5 years of academic administrative experience in a post-secondary setting.
• Proficient in Office 365, Zoom, Brightspace (LMS), Microsoft Office Suits (Word, Excel, PowerPoint).

Use of AI Disclosure

University of Niagara Falls Canada (UNF), UNF is committed to a fair and transparent recruitment process. While AI tools assist us in identifying and communicating with candidates, applications are reviewed by our dedicated Talent Acquisition team to ensure a thorough evaluation of all candidates.

We value diversity and strive to create an inclusive environment where all individuals have an equal opportunity to succeed. We comply with all relevant laws and regulations in Ontario and adhere to the highest standards of ethical hiring. We are committed to protecting your personal information and ensuring that all data collected during the recruitment process is handled with the highest level of confidentiality.

Diversity and Inclusivity Statement

University of Niagara Falls Canada (UNF) is strongly committed to equity, diversity, and inclusivity within its community and especially welcomes applications from racialized persons / persons of color, women, Indigenous / Aboriginal People of North America, persons with disabilities, LGBTQ2S+ persons, and others who may contribute to the further diversification of ideas.

University of Niagara Falls Canada recognizes that applicants may have had obligations outside of work that have negatively impacted their record of achievements (e.g., parental, elder care, and/or medical). You are not required to disclose these obligations in the hiring process. If you choose to do so, UNF will ensure that these obligations do not negatively impact the assessment of your qualifications for the position.

If you require any accommodations at any point during the application and hiring process, please contact

We appreciate all applications received; however, only candidates selected for an interview will be contacted.