Position Type:
CLERICAL/PROFESSIONAL SERVICES
Date Posted:
9/3/2024
Location:
Central Office
Date Available:
10/17/2024
Closing Date:
12/31/2024
Job Title: Accounting Specialist III
Reports To: Immediate Supervisor
Prepared By: The Office of Human Resources
Board Approved Date:
Salary: CLH04
$30,618 to $51,418
Summary
Note: New employees coming to EBRPSS/current employees new to a position, must use the Verifent website to verify qualifying years of experience (outside of EBRPSS) aligned to the job description. All new employees to the district/current employees new to a position will receive 0 years of experience aligned to the job description until the verification of previous experience aligned to the job description is received.
Verifient Link
Experience verifications must be received in the Office of Human Resources within the first 6 months of employment in order to be eligible for a retroactive payment.
Summary:
The Accounting Specialist performs duties to provide accurate and timely payments to vendors for the East Baton Rouge Parish School System. Handles routine filing, incoming calls, mail, and reconciliation of financial reports.
Essential Duties and Responsibilities:

• Verifies accuracy of payment documents and prepares checks for mailing.
• Processes monthly copier charges.
• Reviews and processes utilities, child nutrition, and all other invoices for accuracy and proper authorization.
• Assists in compilation of data for auditors and public information requests.
• Processes travel advances after reviewing mandatory documents and receipts for accuracy, appropriateness and proper authorization.
• Maintains accounts payable check files.
• Researches school and vendor inquiries related to invoices, purchases orders, and travel.

Other Duties:
Performs other duties as assigned.
Qualifications:
The essential functions for the position of Accounting Specialist include the physical and mental involvement requirements noted in this position description in addition to regular reliable attendance given the limited number of employees available to perform the essential functions of this position. It is also essential that he/she be able to follow the directives of superiors in ensuring the harmonious operation of the department.
Education and Experience:
Minimum Associate's degree required with at least 3 years' experience in a
professional setting.
KNOWLEDGE, SKILLS, AND ABILITIES
LANGUAGE SKILLS
Must have the ability to read, analyze, and interpret legal and technical journals, financial reports, and legal documents. The Budget Specialist should be able to respond to inquiries or complaints and communicate effectively to be able to present information to top management, public groups, and the school board.
REASONING ABILITY
Must have an ability to define problems, collect data, establish facts, and draw valid conclusions. Must be able to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is occasionally required to stand, walk, reach, bend and sometimes lift up to 20 pounds. Mobility skills are necessary to access a variety of work locations.
MENTAL INVOLVEMENT
The employee must possess sufficient interpersonal skills to function harmoniously with others. The employee must respond positively to supervision and to accept suggestions for improvement.
Work Environment Conditions:
The employee will work in a climate-controlled environment adhering to School Board energy policy and in the outside areas, which are subject to climate extremes. Workday consists of regular central office hours. The length of the workday varies as the result of evening activities or emergencies. In addition, job responsibilities may require work on weekends or holidays and attendance at parent and/or community events.
Professional Conduct:
Employees are required to maintain a high standard of professional conduct. Breach of said professional conduct includes, but is not limited to, neglect of duty, dishonesty, engagement in acts that are contrary to EBRPSS policy, unlawful activities, or any other conduct which is seriously prejudicial to the school system.
Technological Abilities:
To perform this job successfully, an individual must be proficient in general use of a computer, the use of Email as a form of communication, and other job-specific equipment, software, and/or applications.