Salary: $40k - $48k Salary + Benefits
JOB SUMMARY
The Accounting Coordinator provides detailed support for the day-to-day accounting functions for our school, including accounts receivable and documentation of accounts payable. This role also verifies the accuracy of enrollment reports, third party agency receipts and attendance tracking, customer billing, and prepares reports.
KEY RESPONSIBILITIES

• Performs detailed reconciliation of receivables and accounts for various entities.
• Maintains accurate records including ledgers, journals, receipts and invoices.
• Processes incoming tuition payments received via check, credit card, Tuition Express, or EFT
• Manage data entry function aligned to record Accounts Payable (AP), assuring accurate and timely processing of payments.
• Makes digital check and money order deposits
• Verifies invoices, purchase orders, credit memos, and entering them into accounting software (Quickbooks)
• Prepares and reviews weekly and monthly financial reports
• Reviews attendance sheets from each center to ensure parents are being billed accurately
• Prepares spreadsheet to document enrollment required in order to receive Early Learning Coalition School Readiness and VPK reimbursements; enters enrollment into OEL portal in order to ensure monthly reimbursement
• Sets up new enrollment billing from data listed on rate sheet sent in from each Center Director
• Engages in the end-of-month close activities, including preparation of journal entries and conducting detailed reconciliation analysis
• Maintains the accuracy and integrity of financial data through regular audits and checks
• Reconciles parttime student enrollment and translates into fulltime equivalent to assess growth and student capacity
• Processes weekly and monthly billing based on student enrollment information
• Submits childcare deduction for staff childcare to HR Generalist for payroll processing
• Prepares invoicing aligned to interim enrollment via Bright Horizon
• Monitors reimbursement from active-duty military subsidy (MCCYN or CCA)
• Serves as a liaison to FSCJ to maintain student CCC Federal Campus Grants
• Responds to financial inquiries by providing accurate and timely data to stakeholders.
• Ensures compliance with internal accounting procedures and requirements.
• Adopts a proactive approach to identifying potential issues and implementing preventive measures.
• Makes outreach to Center Directors to request missing documentation when required and follows-up until data is received.
• Performs administrative and other tasks as required.

ROLE QUALIFICATIONS
EDUCATION & EXPERIENCE
REQUIRED

• Associate's degree or equivalent work experience
• At least two (2) years of experience as an Accounting Specialist or Accounting Clerk
• Working knowledge of accounting software and GAAP accounting principles
• Strong analytical and problem-solving skills
• Excellent organizational skills and attention to detail
• Ability to properly handle confidential information and material
• Proven ability to handle multiple priorities and meet deadlines
• Effective verbal and written communication skills
• Proficient with Microsoft Office Suite or related software, with focus on Exce