Primary Purpose:
Perform weekly check run, prepare invoices for accurate and timely payment.
Qualifications:
Education/Certification: High school diploma or GED College courses in accounting/business related subjects preferred.
Special Knowledge/Skills: Knowledge and experience with financial software, accounts payable procedures. Type at least 30 wpm and operate a 10 key calculator. Good communication skills to work with vendors and buyers. Ability to use computer and software to develop spreadsheets and perform word processing.
Experience: 1-3 years of accounts payable experience preferable with school district.
Major Responsibilities and Duties:
Accounting

1. Open and deliver invoices to campuses and departments for payment approval.
2. Compare approved invoices with purchase orders and verify all totals and extensions.
3. Enter and update payment information to Skyward Business system for weekly check run.
4. Verify vendor remittance address for mailing out check.
5. Type manual checks when necessary.
6. Verify computer output on all check runs.
7. Maintain files of all paid invoices by vendor with appropriate supporting documents.
8. Perform follow-ups of all purchase orders outstanding over 60 days.
9. Maintain and file purchase orders and record of liquidation.
10. Review monthly vendor billing statements, follow-up on over due invoices for timely payment.

1. Journal entries/ receipt entries on the Finance system.

Records

1. Maintain physical and computerized file and records.

Other

1. Provide assistance of switchboard as needed.
2. Maintain confidentiality.
3. Any other related assignments as per the direction of the supervisor.

Supervisory Responsibilities:
None.
Equipment Used:
Personal computer, printer, calculator, copier, and fax machine.
Working Conditions:
Mental Demands/Physical Demands/Environmental Factors: Repetitive hand motions; prolonged use of computer.
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Works 226 day calendar