Smithers Environmental Risk Sciences is seeking an Accounts Payable Associate at our Wareham, MA location. Job Summary Position undertakes the Accounts Payable and general accounting functions for Smithers ERS. Position is responsible for Accounts Payable including vendor invoicing, vouchering, coordination of purchase orders, temporary employee timesheets, verifying accuracy of Vendor statements, scanning necessary documentation for check run, verifying check preview reports, and maintain accounts payable files. Works closely with Vendors to resolve any billing discrepancies compared to goods received. Audits Expense Reports for proper documentation, as well as identifying company prepaid items against out-of-pocket expense. Month end AP Reconciliation with the General Ledger. Process proper Sales Tax billing and documentation. Monitor and manage the Unvouchered Receipts Report. Excellent communication skills. Manage and reconcile petty cash.
Back-up to Purchasing Coordinator (~15% of time). Receiving incoming packages/materials, including materials, equipment and supplies from vendors and clients, assist with maintaining inventory levels, and preparing shipments. Verifies the accuracy and condition of the delivery against orders. Responsible for assisting with outgoing shipment of materials, equipment and supplies, including packaging and labeling shipments as required and managing reference material consistent with all regulatory requirements (OSHA, EPA and FDA) and internal safety programs. Process Item Requests in the system and create Purchase Orders. Place orders as needed.
Job Duties Essential Functions:
- Review and verify invoices and check requests
- Validate and confirm purchase order and receiving documents to invoices
- Input vendor invoices for payment into SL accounting software
- Prepare weekly check run selection register for check processing
- Research and resolve invoice discrepancies and issues
- Correspond with vendors and respond to inquiries
- Prepare analysis of prepaid travel
- Maintain online A/P archives
- Additional duties as assigned.
- Experience with Microsoft Excel
Physical Functions Sitting - 90%
Standing - 5%
Reaching, lifting, bending, stooping - 30% Walking - 25%
Writing - 50%
Visual - 100%
Laboratory Safety Must be able to understand and follow laboratory safety standards.
Job Specifications 2 - 5 years of experience is required; bachelor’s in accounting is required. Knowledge of Microsoft Dynamics is a plus. Intermediate excel (vlookups, pivot tables, etc.)
#EnvironmentJobs #LI-LO1 Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)