Salary: See Position Description
Location : Napa, CA
Job Type: Classified (Full-time)
Job Number: 2024-00030
Department: Business & Finance
Opening Date: 11/16/2024
DESCRIPTION
OPEN UNTIL FILLED with an initial review date in the week of January 6th, 2025.
Napa Valley College is seeking an Accounting Specialist for the Business & Finance office. The Business & Finance office supports students with their fee related and student body related financial activities. It also assists and supports departments and employees of the College with their purchasing, accounting, payroll and budget needs. The Office ensures that all activities comply with generally accepted accounting procedures, District policies, and state and federal regulations.
The incumbent in this position will be providing support of department activities with specific responsibility for the processing, recording, updating fiscal information in compliance with established policies; conducting financial research; monitoring expenditures; providing instructions, recommendations, and accounting support to other personnel; and analyzing expenditures against budget. This job reports to the Controller.
This is a full-time, 12-months-per-year, classified position. The salary has an appropriate placement on range 15 of the current Classified Salary Schedule. The starting salary range is $4,462 to $5,166/month, with future steps up to $6,279/month. Placement is made based on experience. The college offers a fringe benefit package including medical, dental, vision, disability and life insurance, employee assistance program, and public employee retirement system membership.
DUTIES AND RESPONSIBILITIES
Essential Functions:

• Analyzes financial information and implementation of fiscal procedures (e.g. payroll records, financial documents, etc.) for the purpose of identifying potential variances, compiling statistical information, developing procedures, and conforming to established financial policies, accounting practices, and regulatory requirements.
• Assists auditors for the purpose of providing supporting documentation and/or information on internal process that is required for audit.
• Collaborates with team members for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal, and administrative requirements.
• Compiles a variety of financial information for the purpose of providing required documentation and/or processing information while following regulatory guidelines.
• Maintains a wide variety of financial information, files, and records (e.g. accounts payable, accounts receivable, reporting dates, student records, eligibility requirements, etc.) for the purpose of ensuring the availability of documentation while remaining in compliance with established policies and regulatory guidelines.
• Monitors account balances and related financial activity for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed.
• Participates in a variety of meetings (e.g. unit meetings, in-service training, workshops, etc.) for the purpose of conveying and gathering information required to perform job functions.
• Prepares a wide variety of written materials and electronic financial information for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
• Processes a wide variety of financial information (e.g. invoices, purchase orders, accounts payable checks, etc.) for the purpose of updating and distributing information and authorizing for action while complying with established accounting practices.
• Provides support to other departmental personnel as assigned for the purpose of ensuring efficient processing activities in compliance within policy and established regulatory guidelines.
• Recommends policies, procedures, and actions on issues that relate to work-related functions for the purpose of suggesting better and more efficient methods to operate the job and department.
• Reconciles a variety of financial data (e.g. invoices, purchase orders, accounts payable checks, student accounts receivable, etc.) for the purpose of maintaining accurate account balances while ensuring compliance with established accounting practices.
• Researches discrepancies of financial information and documentation (e.g. refunds, purchase orders, invoices, eligibility, etc.) for the purpose of ensuring the accuracy and adhering to established procedures prior to processing.
• Responds to a variety of inquiries from internal and external parties for the purpose of facilitating communication, providing guidance and information, and referral for addressing inquiry.

Other Functions:

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

JOB REQUIREMENTS
Minimum Qualifications
Skills, Knowledge and Abilities:
SKILLS are required to perform multiple, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: applying district, state, and federal policies and regulations; operating standard office equipment including pertinent software applications; performing accounting procedures; planning and managing projects; and preparing and maintaining accurate records.
KNOWLEDGE is required to perform algebra and/or geometry; read technical information, compose a variety of documents, and/or facilitate group discussions; and solve practical problems. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: accounting or bookkeeping principles and budget processing; special grants and projects; accounting compliance regulations; business telephone etiquette; office application software; district, state, and federal policies and regulations; and recordkeeping and record retention practices.
ABILITY is required to schedule activities, meetings, and/or events; gather and/or collate data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data frequently requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: establishing and maintaining effective working relationships; maintaining confidentiality; setting priorities; meeting deadlines and schedules; working with detailed information; working with state and federal grants; adapting to changing priorities; solving problems; working as a member of a team; facilitating communication between persons with frequently divergent positions; and demonstrated sensitivity to an understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic background of community college students.
Responsibility:
Responsibilities include: working under limited supervision following standardized practices and/or methods; directing other persons within a small work unit; monitoring budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is a continual opportunity to impact the organization's services.
Work Environment:
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.
Experience:
Three (3) years of job related experience.
Education:
Associate degree in job related area.
Equivalency:
19 units of college work in Accounting and four (4) years of job related experience.
Clearances
Criminal Background Clearance
Tuberculosis Clearance
Title 8, USC, Section 1324-A requires verification of eligibility for employment in the United States.
Desirable Qualifications

• Experience monitoring and managing receivables, collections, and analyzing customer accounts;

• Accounting experience in a public agency;

• Experience and proficiency with Microsoft Word, Excel, Outlook and Ellucian Colleague or similar ERP databases.

APPLICATION PROCEDURE
A. Applicants must complete the online application through SchoolJobs.com. All elements of the application, including the education and work experience sections and supplemental questions must be submitted in order for the application to be considered complete. Napa Valley College evaluates candidates based on the information provided in the online application only. Do not attach resumes and cover letters.
Internal applicants are still required to submit a complete online application for this position. This includes the submission of transcripts.
B. Applicants must attach the following to complete the application process:
Legible copies of transcripts verifying college work, degrees, and conferral dates (official transcripts required on offer of employment). Transcripts without the degrees and conferral dates will be deemed incomplete.
Foreign Transcripts: Napa Valley College requires that individuals who have completed college or university course work at an institution in a country other than the United States must obtain a complete evaluation of foreign transcripts, degrees and other relevant documents. A foreign transcript evaluation is required any time foreign course work is used to meet minimum qualifications and/or salary placement, even if the foreign transcript has previously been accepted by a different college or university in the United States. Foreign transcripts must be evaluated by one of the organizations approved by the State of California, Commission on Teacher Credentialing. Please click here (Download PDF reader) for a list of approved organizations.
It is important that your application reflect all of your relevant education and experience. Please note that applications will be rejected if no work experience is listed, or if other required application fields are missing or incomplete. Transcripts are the only attachments allowed so we may verify that the minimum education qualification has been met.
All required application materials must be submitted no later than 11:59 p.m. Pacific Time on the filing deadline. Please do not submit material not requested. Application materials submitted become the property of Napa Valley College and the Office of Human Resources, Training & Development cannot copy, return, or transfer material to other positions. Any expenses incurred in connection with the initial interview will be the responsibility of the candidate. The college will reimburse certain travel expenses associated with second interviews (if applicable), depending on distance of travel.
The District will not accept materials by e-mail, fax, or mail for this position.
SPECIAL ACCOMMODATIONS: If you are in need of special services or facilities due to a disability in order to apply or interview for this opening, please contact the Office of Human Resources, Training & Development.
Napa Valley College, an Equal Employment Opportunity Employer, maintains a drug-free workplace and requires that employees abide by that policy.
For more information, contact the Office of Human Resources, Training & Development:
2277 Napa-Vallejo Highway
Napa, CA 94558
(707) 256-7100
For technical support, contact NEOGOV at (855) 524-5627.
The college offers a fringe benefit package including medical, dental, vision, disability and life insurance, employee assistance program, and public employee retirement system membership.
Information pertaining to specific benefit allotments can be found on the Regular Classified Salary Schedule.
Visit our Benefits page for more information regarding district-sponsored health benefits and to obtain information about our health benefit providers. For other specific questions related to benefits, contact the Office of Human Resources, Training & Development at (707) 256-7100.
01
Describe your accounts receivable experience in reference to customer account inquires, aging receivables, collections, analyzing accounts for discrepancies, maintaining billing codes, payment processing, bank deposit preparation, credit card payment reconciliations, chargebacks, bounced checks, multiple revenue streams, customer account waivers and credits, journal entries, account reconciliations, etc. (Limit your response to 300 words.)
02
Describe your accounts payable experience in reference to W9s, 1099s, requisitions, purchase orders, vouchering, travel & purchase card transactions, processing checks, stale/outstanding checks, analyzing vendor invoices and contracts, vendor inquiries, vendor account set-up, aging payables, analyzing transactions for coding discrepancies, chart of accounts, fixed assets, journal entries, account reconciliations, etc. (Limit your response to 300 words.)
03
Discuss your proficiency with computer applications, specifically Microsoft Excel and Ellucian Colleague or similar ERP databases. Include the applications with which you are familiar, your level of proficiency with those applications, and how you have used the applications in the workplace. Include any special or customized accounting programs you have used. (Limit your response to 300 words.)
04
Describe your experience working with or serving individuals from diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and race/ethnic backgrounds and what you learned from the experience. Give specific examples. (Limit your response to 300 words.)
Required Question