Job Description: Office Manager/Receptionist

Location: Midtown Manhattan

Hours: 8:30 AM - 5:30 PM (typical hours; flexibility required)

Schedule: 5 days in-office

Overview

We are looking for a proactive and organized Office Manager to oversee daily operations while also serving as the first point of contact at our reception desk. This dual-role position requires a dynamic individual who can manage office administration efficiently and provide excellent customer service to visitors and clients.

Key Responsibilities

Office Management:

• Oversee daily office operations, ensuring a well-functioning and organized work environment.
• Manage office supplies, equipment, and vendor relationships to maintain office resources efficiently.
• Implement and enforce office policies and procedures to promote a productive workplace culture.
• Assist with onboarding and training of new employees, providing them with the necessary resources and orientation.
• Coordinate office events, meetings, and team-building activities to foster employee engagement.

Reception Duties:

• Serve as the first point of contact for visitors and clients, greeting them warmly and professionally.
• Manage incoming calls, emails, and correspondence, directing inquiries as appropriate.
• Maintain the reception area, ensuring it is tidy and welcoming at all times.
• Schedule and coordinate meetings, including room bookings and necessary arrangements.

Administrative Responsibilities:

• Support various administrative tasks such as document preparation, data entry, filing, and maintaining office records.
• Assist with expense reporting and budget tracking for office operations.
• Collaborate with leadership to streamline office processes and enhance efficiency.

Qualifications

• Experience: 3-5 years of experience in office management or administrative support roles.
• Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Strong organizational and multitasking abilities with attention to detail.
• Excellent interpersonal and communication skills.
• Education: Bachelor’s degree preferred but not required.

Attributes

• Professionalism: Maintain a high level of confidentiality and discretion in handling sensitive information.
• Flexibility: Adaptable to changing priorities and able to work independently as well as part of a team.
• Customer Service Oriented: A positive, approachable demeanor with a focus on delivering exceptional service to both internal and external stakeholders.

Benefits

• Competitive salary commensurate with experience.
• Comprehensive health, dental, and retirement benefits.
• Opportunities for professional development and career advancement.

If you are a detail-oriented, self-motivated individual with a passion for creating a positive office environment, we invite you to apply for this exciting opportunity to manage our office operations in Midtown Manhattan.