JOB DESCRIPTION
This Office Administrator will support a large corporate office in the Antioch, CA area. This person will perform administrative duties as well as reception duties, sitting at the front-desk of the office suite. This is a long-term permanent contract-to-hire position that will begin as a contract and is intended to convert to direct employment after 6-12 months. This office has also recently gone through a move to a new building/office location, so help with organization following the move can be expected.
Other duties include:
- Greet any visitors including stakeholders and global executives as the first face they see coming into the office suite
- Ensure proper security access to visitors
- Handle any deliveries
- Supplies and inventory management, for example ordering supplies and snacks and organizing them in the office appropriately
- Facilities support, for example calling a plumber or repairman as needed
- Support for AP processes (AP duties not included, but they will prepare AP info to go to a third party finance team to prevent AP rejections)
- Preparing the office, catering, conference rooms etc. for visits from Executives
- Support organization and documentation for a fleet of about 14 vehicles
- Coordinate with security and IT for key card access for any new hires
- Any other ad hoc administrative support duties that arise
Pay will vary based upon individuals' relevant experience and background across a range of $60,000-$65,000 annually. Benefits include health, dental, vision, and 401K.
REQUIRED SKILLS AND EXPERIENCE
- 3+ years of experience working as an office administrator or office manager or similar role
- Must have experience as an administrator for a large corporate office environment, rather than a small office
- Experience interfacing with all corporate levels of employees including executives
- Experience supporting an office as an entity, rather than an individual or small group in a strictly executive admin role for example
- Experience supporting facilities maintenance for the office
- Experience with AR and expenses
- Experience with Microsoft Teams