O’Hagan Meyer has an opening for a full-time Administrative Assistant/Receptionist in its Portland, OR office. Candidates must have a minimum of 1 year of experience and should demonstrate the ability to time manage and meet deadlines. Excellent verbal and written communication skills are required for this role. Capability to problem-solve and self-direct recommended.

Responsibilities:

• Provides confidential administrative support to legal staff.
• Provides follow up with appropriate departments, under direction, to ensure compliance with agreements, requests for information from attorneys, and other related issues.
• Prepares a wide variety of legal documents under attorney supervision; operates personal computer to compose, edit, revise, tabulate, and print letters and legal documents for attorney review.
• Establishes, maintains, processes, and/or oversees files, correspondence, databases, records, certificates, and/or other documents.
• Schedules, coordinates, and facilitates meetings and conferences, arranging travel, lodging, facilities, and reimbursements as appropriate; provides or coordinates direct secretarial and administrative support services to office attorney.
• Leads, guides, and trains staff and/or student employees performing related work; may participate in the recruitment of staff.
• Maintains professional growth and development through seminars, workshops, and professional affiliations to keep abreast of latest developments.
• Performs miscellaneous job-related duties as assigned.

Requirements:

• Ability to develop and maintain recordkeeping systems and procedures.
• Knowledge of planning and scheduling techniques.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to communicate effectively, both orally and in writing.
• Skill in the use of personal computers and related software applications.
• Knowledge of legal terminology and procedures.
• Maintaining security for the building by providing passes to visitors
• Keeping track of the people arriving for appointments and when they leave the building
• Answering phone calls and responding appropriately to the caller’s needs