In this position, you coordinate administrative and communication activities to support the team in delivering projects within scope, schedule and budget.

Principle Accountabilities

• Coordinate job startup and closeout process
• Maintain project documentation and organize network per Nexus Solutions’ standards
• Keep project status logs, submittal logs, and track change orders as requested
• Prepare Submittals, Op & Maintenance Manuals, Closeout Manuals, Expediting Reports, etc.
• Prepare and distribute bid packages to bid participants
• Assist with invoices, budgets and schedule of values
• Solicit and track subcontractor spend-out schedules
• Address questions and problems with urgency; collaborate with team Nexus as needed
• Coordinate with subcontractors, including routing correspondence and change documents
• Review and/or prepare contracts, assemble drawings, specifications and other resources to answer questions in a timely manner
• Communicate with Subcontractors, Architects, Engineers, and Owners to assist Operations leadership with daily duties

Required Qualifications

• High School degree or equivalent
• A minimum of 5 years’ experience in administrative function or business environment
• Ability to solve problems effectively and efficiently
• Strong written and verbal communication skills
• Self-directed and highly organized in approach to work
• Able to manage multiple, competing priorities; flexibility to shift focus when needed
• Demonstrated attention to detail
• Solid knowledge of general accounting practices
• Proven ability to operate with integrity and build lasting trust-based relationships
• Strong computer skills with competency in Excel, Word, PowerPoint, and Bluebeam
• Able to travel occasionally and accommodate flexible scheduling

Preferred Qualifications

• Experience working for a Construction Management firm or General Contractor
• Proficiency with Procore
• Experience working with K-12 facilities, programs, and priorities