Position Summary:

This role, reporting to the Director of HR, reflects our company's dedication to developing, engaging, and connecting with our people. We seek a self-driven, solution-oriented individual who thrives working independently.

In our fast-paced, growth-oriented tech company, the ideal candidate will have a "roll up the sleeves" attitude to ensure tasks are completed efficiently. They should be passionate about working directly with employees and leaders. This permanent position is non-remote and, while it offers flexible part-time hours, it requires on-site presence at our Toronto office.

The role is ONLY open to candidates who are committed to part-time hours.

Expected Hours: the typical hours for this role are: 9AM to 2PM, Monday through Thursday with a total of 20 hours each week.

Pay and vacation: this role offers a monthly salary (for the part-time hours) and can accrue up to 2 weeks of paid vacations for the whole year.

Responsibilities:

Office Management and Administration:

• Create a welcoming environment for employees and clients by greeting visitors, managing check-ins, desk bookings, and phone systems, as well as handling all incoming and outgoing courier packages and mail.
• Oversee the ordering and inventory of all office supplies, such as coffee products, printer supplies, and kitchen supplies, ensuring all recurring office maintenance is scheduled and completed, and maintaining office vendor relationships.
• Manage all incoming requests related to in-office issues and inquiries, coordinating with building property management to address facilities issues and repairs as necessary.
• Implement and enforce office policies, including health and safety standards.
• Oversee the office management budget, reconcile expenses, and manage incoming requests for signatures.

Event Coordination and Travel Arrangements:

• Assist with planning employee engagement events both at the head office and remotely.
• Coordinate executive on and offsite meetings as needed and handle related travel arrangements if requested.

HR and Social Media Support:

• Assist with HR administration and social media posts, as needed.

Qualifications

• The ideal candidate will possess strong organizational skills and keen attention to detail, along with professional-level verbal and written communication abilities.
• They should be self-driven, capable of prioritizing their daily workload effectively, and exhibit a proactive approach to problem-solving with strong decision-making skills.
• Demonstrated experience as an Administrative Assistant or in a similar administrative support role, with proficiency in Microsoft 365, particularly Outlook.
• Experience in assisting C-Suite executives is a plus.