Job Summary

The Senior Executive Assistant provides high-level administrative and operational support to several C-Suite executives including the Chief Executive Officer. This role will ensure smooth day-to-day operations by managing schedules, communication, and special projects, to enable the company’s mission and strategic objectives.

Responsibilities

• Manage and coordinate schedules, ensuring timely arrangements for meetings, appointments, and travel, while anticipating and preventing conflicts.
• Prepare, proofread, and process documents, including reports, presentations, and correspondence, with accuracy and timeliness.
• Support the executives in managing projects by tracking deadlines, setting reminders, and following up on assigned tasks to ensure timely completion.
• Organize and maintain electronic files and records, ensuring confidentiality and accessibility.
• Prepare meeting agendas, distribute supporting materials, and take notes as required.
• Serve as a point of contact between the executive and internal/external stakeholders, representing the executive professionally and relaying messages accurately.
• Securely handle and protect sensitive company and personal information, maintaining discretion and confidentiality.
• Organize and manage travel itineraries, accommodations, and related arrangements; process expense reports and ensure accurate reimbursement tracking.
• Foster positive relationships with internal teams, clients, and external partners, with high-quality service and proactive approach to meet executive and organizational needs.

Supervisory Respopnibility

• Responsible for leading a team of 4-6 administrative assistants.

Education

• Bachelor’s degree in Business Administration, Communications, or a related field

Experience

• Minimum of 5 years in an executive-level administrative support role, supporting multiple C-Suite executives

Knowledge & Skills

• Excellent verbal and written communication skills
• Strong organizational and time management skills
• Proficiency in Microsoft Office
• Interpersonal and relationship-building skills
• Strong attention to detail
• Ability to maintain confidentiality and discretion
• Demonstrated ability to operate in a fast-paced environment for a high-growth organization
• Self-motivated and takes proactive initiative
• Strong critical thinking skills and the ability to operate in ambiguity