A D.C. Law Firm is seeking a Meeting Planner to join their team. Under the general guidance of the Director of Training & Events, the Meeting Planner will have an important role in a department producing 100-150 mainly virtual, with several hybrid events per year. This is an exempt position. The role is 9:00 a.m.-5:30 p.m. and work or travel outside of normal business hours may be required. This is a HYBRID role. It is bonus-eligible and offers room for growth and promotion.

Status : Direct Hire

Salary: $70K-85K DOE

*LOCAL CANDIDATES ONLY*

Duties and Responsibilities:

Event Management

• Work closely with the Director on all events from initial design and pre-planning stages through execution and follow-up.
• Manage the logistics during the event planning process, including:
• Event timelines and checklists;
• Attendee communications, including registration/RSVPs, attendee dietary restrictions and special needs, and messaging on the training registration platform;
• Track payments and follow up with unpaid registrants;
• Function space allocation and room set-ups, AV equipment;
• Speaker coordination and technical support;
• Proofreading and producing slides, nametags, handouts, and other materials;
• Ensure correct number of polls, enter into Zoom, and track timing for CPE credit;
• Continuing education credit coordination;
• On-site set-up and supervision;
• Room block management;
• Food & Beverage selections and review Banquet Event Orders;
• Virtual and in person event host and technical lead;
• Send preliminary survey results to speakers within one business day; and
• Post-event attendee follow-up.
• Develop and manage event budgets, track expenses during the planning process, and complete event summaries with final expenses within one week of event conclusion.
• Maintain a detailed electronic filing system for all events.
• Provide feedback and make recommendations for better efficiencies involving the meetings logistics and communication process; seek and suggest possible solutions in order to ensure effective outcomes.
• Serve as lead and/or primary backup for event production.

General / Marketing Activities

• Assist in maintaining, developing and leveraging Firm client/prospect mailing lists.
• Participate in team strategy sessions regarding programming and scheduling.
• Coordinate the shipment of marketing materials for off-site events.
• Assist with the private/dedicated training intake process.
• Build courses in the LMS as needed.
• Other duties as assigned.

Job Requirements:

• Bachelor’s degree in Marketing, Business, Hospitality, or a related field required.
• CMP or DES preferred.
• Minimum 3-5 years of event planning experience, preferably in professional services or associations.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) required.
• Skilled in production of events using Zoom Meetings and Zoom Webinar or similar virtual meeting software required.
• Ability to work independently as well as on a team.
• Strong oral and written communication skills with proven track record interfacing with partners, clients, and other stakeholders.
• Excellent attention to detail and ability to multitask.
• Exhibits grace under pressure.
• Ability to multi-task in a fast-paced environment with shifting priorities and deadlines.
• Reside in the Washington, DC, metro area and be willing to be in the office a minimum of four days per week.

How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Legal Staffing is an equal opportunity employer.

About Us : Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

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