The Administrative Assistant plays a crucial role in ensuring the smooth and efficient operation of the office. This position involves providing administrative support to various departments, managing office tasks, and handling correspondence. The ideal candidate will have strong organizational skills, attention to detail, and the ability to prioritize tasks in a fast-paced environment.

RESPONSIBILITIES:

Office Management:

• Answer and direct phone calls, take messages, and provide information as needed.
• Represent ATPC in a friendly and professional manner as initial point of contact
• Maintain small executive kitchen including supplies, general cleanliness and utensils/drinkware.
• Ensure the office environment is clean, organized, and functional.

Scheduling & Calendar Management:

• Schedule and coordinate meetings, appointments, and travel arrangements for executives or staff.
• Manage conference room scheduling and ensure Executive and Board conference rooms are clean and prepared at the start of each day.
• Send reminders and follow up on appointments and deadlines.

Document & File Management:

• Maintain both physical and electronic filing systems for easy retrieval of documents.
• Draft, proofread, and edit correspondence, reports, and presentations.
• Prepare and handle confidential documents with discretion.
• Ensure all documents are filed in compliance with organizational policies.

Communication Support:

• Serve as the first point of contact for clients, visitors, and employees.
• Manage incoming and outgoing mail, emails, and packages.
• Assist with drafting internal communications, such as memos or announcements.

Data Entry & Reporting:

• Input and maintain data in databases and spreadsheets.
• Assist with the preparation of regular reports, presentations, and statistics as requested.
• Coordinate auto insurance renewals and proof of insurance requests.
• Avalara (sales tax software) filing as requested by the Controller.

Event & Travel Coordination:

• Assist in organizing company events, meetings, and conferences, including logistics and catering.
• Order and coordinate meals (lunches, etc) as requested by senior leadership.
• Coordinate travel bookings, accommodations, and itineraries for staff and executives.
• Prepare travel expense reports for GM/Controller, ensuring compliance with company policies.
• Oversee travel and expense management software (Concur) and Travel Management Company relationship along with acting as administrator.
• Assist with the Sales Workshop as requested by senior leadership.

QUALIFICATIONS AND SKILLS:

• Proven experience as an administrative assistant or in another clerical position.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and familiarity with office management software.
• Strong organizational skills with the ability to prioritize tasks.
• Excellent written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• Strong interpersonal skills and professional demeanor.
• High school diploma or equivalent; additional qualifications as an administrative assistant or office professional are a plus.

WORKING CONDITIONS:

• Full-time position with standard office hours.
• Some flexibility may be required for event coordination or urgent tasks.
• Work is performed fully onsite.

TPC Wire & Cable is an EO employer: Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.