Job Title: Executive Assistant

Location: Bellevue, WA

Duration: 1 Year Contract

Description:

General Responsibilities: Compile, transcribe, and distribute minutes of meetings. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors. Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors. Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives. Set up and oversee administrative policies and procedures for offices or organizations. Open, sort, and distribute incoming correspondence. File and retrieve corporate documents, records, and reports. Greet visitors and determine whether they should be given access to specific individuals. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software. Make travel arrangements for executives. Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work. Prepare responses to correspondence containing routine inquiries. Prepare agendas and make arrangements, such as coordinating catering for luncheons. Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.