Administrative Assistant – Service Industry – Memphis / West TN

Salary $24.00 - $26.00 / HR + Benefits in the Memphis, TN area =

We are recruiting an Administrative Assistant for this growing company that offers quality parts and expert services for Industrial Equipment. In this office administration role, you will be working with the management team, and you will help with the day-to-day planning for this fast-paced company while ensuring everything goes smoothly.

Your responsibilities as Administrative Assistant will be to route callers to their appropriate destination, receive various office deliveries and greet and assist visitors. You will also be responsible for monitoring, maintaining, and ordering inventory of various supplies that will, for example, include uniforms, office supplies, parts and equipment.

As the Administrative Assistant, you’ll coordinate meetings including, lunch meetings, setting up conference calls and creating Teams meetings on various calendars. In addition to keeping the administrative tasks flowing smoothly, you will utilize your excellent reporting skills to keep management and sales teams up to date on various activities, Invoicing, parts ordering, job scheduling, job planning and answering calls. Other duties include filing, copying and scanning. You will provide the manager and planner with support for needs such as purchasing, scheduling and customer correspondence. You will also generate reports, create presentations and will work with various company systems such as CRM, ERP and scheduling software. You will ensure company success by keeping operations and the office moving efficiently.

Minimum requirements for this Administrative Assistant position:

• High School Diploma
• Previous experience in a similar role
• Exceptional oral and written communication skills
• Strong computer skills including Microsoft Office Suite / e-mail system
• Effectively manage multi-tasking
• Prior experience with creating reports and pivot tables in excel.