Join a Dynamic Team!

We’re searching for a motivated and adaptable Team Support Specialist to join our incredible, fun-loving, and close-knit team! If you thrive in a lively environment where thick skin and a great personality are a must, this is your chance to shine.

This is a part-time role (3 days per week, in-office) located near Yonge and Finch, offering a competitive hourly rate of $25–$27 . It starts as a 6-month contract with the potential for renewal and the possibility of becoming a permanent position for the right fit.

Ideal candidates should live no further than 40 minutes from the office and bring a winning mix of outstanding communication, exceptional organizational skills, and a touch of social media savvy. Our team is all about collaboration, energy, and getting things done while having fun along the way!

Ready to make an impact in a supportive, vibrant workplace? Please see below the role’s responsibilities and perks, we can’t wait to meet you!

Responsibilities

• Meeting and Event Coordination
• Schedule meetings and arrange appointments and events for the team.
• Prepare reports and take meeting minutes.
• Assist in planning and coordinating events, including venue bookings, setup, and materials to ensure smooth execution.
• Organizational Support
• Maintain well-organized digital filing systems for easy access to important documents.
• Manage travel bookings for team members, Board members, and MFAC, including flights, accommodations, and transportation.
• Assist with basic financial tasks, such as processing invoices, expense reports, and purchase orders, in collaboration with the finance team.
• Manage and order office supplies to support day-to-day operations.
• Database and Information Management
• Maintain accurate and organized donor and volunteer databases to foster connections with supporters.
• General Administrative Assistance
• Step in to support team members with ad-hoc tasks, research, and special projects as needed to help achieve shared goals and objectives.

Goals & Objectives

• Administrative Excellence
• Provide consistent and reliable administrative support, including timely email responses and assistance with immediate staff needs.
• Maintain well-organized schedules, ensuring timely coordination of meetings, appointments, and events.
• System and Process Efficiency
• Establish and manage clear, accessible filing systems for both digital and physical documents.
• Event and Database Management
• Ensure smooth planning and logistical support for team events, receiving positive feedback for effective coordination.
• Keep donor and volunteer databases up-to-date, enabling successful engagement and outreach efforts.
• Accuracy and Timeliness
• Process invoices, expense reports, and purchase orders accurately, meeting required deadlines.
• Travel and Logistics Support
• Arrange seamless travel schedules for team members, addressing all logistical needs efficiently.
• Collaborative Teamwork
• Remain available to assist team members with various tasks, research, and projects to support the organization’s mission effectively.