EXECUTIVE ADMINISTRATOR JOB DESCRIPTION

The Florida State Parks Foundation is seeking a self-motivated, organized and driven Executive Administrator. Established in 1993, the Foundation is a 501(c)(3) nonprofit citizen support organization (CSO) whose mission is to preserve, protect, sustain and grow Floridas award-winning state parks.

To serve its mission the Foundation works diligently to educate the people of Florida and its elected officials as to the unique beauty and irreplaceable value of its state park system. The Foundation raises funds to further the mission and work of the Florida Park Service and to improve visitor enjoyment of Floridas state parks.

JOB DESCRIPTION

The Executive Administrator position provides support to ensure the efficient operation of the office. The Executive Administrator is designated as a full-time employee of the Foundation, with an Employee Agreement, and performs the duties below.

JOB RESPONIBILITIES:

• Answer and direct phone calls and emails
• Organize and schedule appointments and meetings
• Maintain contact lists
• Produce and distribute correspondence memos, letters and forms
• Assist in the preparation of regularly scheduled reports
• Handle logistics for all Board Meetings
• Maintain online filing system
• Take accurate minutes of meetings
• Develop and update administrative systems to make them more efficient
• Implement clerical duties and administrative processes
• Assist in updating website on regular basis
• Handle merchandise ordering and fulfillment
• Handle membership fulfillment monthly
• Process monthly expenses
• Conduct data entry
• Work on special projects as needed
• Assist Chief Executive Officer in any other tasks needed

QUALIFICATIONS

Required Experience

2+ years administrative experience

Knowledge/Skills:

Commitment to environmental and conservation goals

Proficient with standard software programs (Word, Excel, PowerPoint, OneDrive, etc.)

Knowledge of office management systems and procedures

Strong organization skills, accuracy, attention to detail and ability to manage multiple tasks

Ability to work well on teams in a collaborative, positive manner to further the goals of the Foundation

Ability to meet deadlines

TERMS

The Executive Administrator will have an Employment Agreement that includes, but is not limited to the following:

The Executive Administrator reports directly to the Chief Executive Officer

A nondisclosure agreement, and acknowledgement that all material developed, managed, or promoted belongs to the Foundation

Applicant must be able to travel to attend meetings and conduct Foundation business

Applicant must be a US citizen

Salary and benefits will be commensurate with experience

The Foundation is based in Tallahassee, but this position is home-office based

The Florida State Parks Foundation is an equal opportunity employer