Great Work-Life Balance | In-office position | Competitive Benefits

This Jobot Job is hosted by: Courtney Hoogervorst
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Salary: $75,000 - $90,000 per year

A bit about us:

Specialty HVAC Products Representative Company specializing in specialty HVAC Products for critical environments in laboratory, hospital, institutional, industrial, and office facilities

Why join us?

• Health, Dental, Vision
• 401K
• Short term and long-term disability and FSA
• PTO / Sick Time
• Tenured Staff
• Great Work-Life Balance | 40 hours a week
• Opportunity for Advancement

Job Details

We are seeking a highly organized and service-oriented Project Coordinator to support our Service Manager and field technicians. This role involves assisting with site coordination, engineering tasks, submittal preparation, product purchasing, equipment delivery scheduling, and general IOM documentation generation. The ideal candidate will have a keen eye for detail, strong communication skills, and the ability to thrive in a fast-paced work environment.

Essential Duties and Responsibilities:

• Collaborates with the sales team and service group to support project startups.
• Develops and maintains a thorough understanding of all represented products and their applications.
• Assists in planning, scheduling, and tracking project tasks to ensure timely completion.
• Reviews engineering specifications/drawings to prepare accurate submittal documentation.
• Prepares submittal packages and custom wiring/installation diagrams for customers.
• Coordinates equipment releases, ancillary part orders, and systems project invoicing.
• Provides administrative support for project planning and budgeting efforts.
• Organizes and manages service technicians’ calendars, providing clear directions and documentation for project startups.
• Offers direct customer support and technical advice as needed.
• Ensures quality control throughout the project lifecycle to maintain expected standards.
• Serves as a liaison between clients, engineers, contractors, and vendors to meet project requirements.
• Distributes project milestone deliverables to appropriate stakeholders.
• Occasional travel to project or customer sites may be required.

Requirements:

• 2 + years experience in a Project Coordinator or Administration role
• Experience in the HVAC or Building Automation industry
• Proficiency in computer applications such as Windows, Excel, Visio, and AutoCAD.
• Exceptional organizational and multitasking skills to manage multiple project deadlines and priorities.
• Excellent communication and interpersonal skills to work effectively with a wide array of trades and professionals.

Interested in hearing more? Easy Apply now by clicking the "Apply" button.