100% Onsite

Job Title: Admin Assistant

The duration of this assignment includes Winter Recess for USC. Winter Recess starts on 12.19 and ends on 1.12.25 leaving 3 weeks unpaid to the temporary Worker.

Assignment Information

• Department/Business Unit: USC Gould School of Law, Student Affairs and Academic Services

• USC Address where the work is being performed? 699 Exposition Boulevard, Los Angeles, CA 90089-0071

• Target start date: Fall 2024 (tentative August 5, 2024)

• Duration of Assignment: 6 months

• Work hours: 8:30 am-5:00 pm with 1 hour lunch / 37.5 hours a week

**This is a shared temp between Student Affairs and Academic Services Office, which is emphasized in the updated schedule and at the same location (suites are next to each other)

• Academic Services: Mondays – Wednesday half-day

• Student Affairs: Wednesday half-day – Fridays

• Department: Student Affairs and Academic Services Office

• Dress code: Business Casual

• Parking: Self Paid

**Daily parking rate is $20/day

Preferred Qualifications:

- Bachelor's degree preferred; relevant experience may substitute for education.

- Strong organizational and time management skills with an ability to prioritize tasks effectively.

- Excellent verbal and written communication skills.

- Proficiency in Microsoft Office Suite and experience with database management.

- Demonstrated ability to work collaboratively in a dynamic team environment.

- Experience in an educational setting is a plus.

Job Accountabilities:

- Provide administrative support to the Student Affairs Office, including document preparation, data entry, and managing correspondence.

- Performs administrative duties associated with scheduling and coordinating meetings and planning events for the Student Affairs Office. Arranges with vendors for services, prepares agendas, gathers, and organizes supporting information, and oversees production and distribution of related materials. Attends functions to ensure satisfactory outcome. Records meeting minutes and summarizes for typing and distribution.

- Support the execution and management of various projects within Student Affairs, including new student orientation, final exams, student wellness programming, academic services, and diversity, equity, inclusion and belonging projects.

- Serve as front desk ambassador, greet guests, and provide information to students.

- Maintain confidential student records and assist with the reporting requirements for various Student Affairs reporting obligations.

- Support budget tracking and expense processing for office initiatives and events.

- Assists in maintaining office equipment and purchases.

- Research information, as requested, and relay official interpretations. Maintains currency on revisions to department, school, and/or university policies and procedures.

- Supervises student workers, as assigned. Schedules, assigns, and prioritizes workloads. Sets appropriate deadlines. Ensures timely completion of unit's work.

- Other duties as assigned.