Office Clerk - Bilingual in Japanese preferred

100% Onsite in Houston, TX

Full-time/Direct-hire position

$18 - $27/hr. or $37,440 - $56,160 annual salary

Essential Job Functions

• Greets and directs visitors at the front desk. Answers, screens, and forwards incoming calls to appropriate persons.
• Operates office machines such as copiers, scanners, PCs, phones, and voice mail system to perform clerical duties.
• Updates and maintains business insurance, contracts, registration, and general business license.
• Orders office supplies as requested by departments.
• Assists record filings, report/form typing, memo or letter preparations for management.
• Supports other departments such as Sales, Purchasing, Accounting and Warehouse as needed. The examples of the tasks include, but not limited to:

- Input, update, and maintain orders, invoices, and bill-back data within the Company database, update and maintain customer records in the Company database

- assist sales associates by monitoring active purchase orders and ensuring that orders are completed on time

- answer simple questions from customers about product features, product benefits, and procedures

- assist with shipping and receiving logistics, customers’ orders, inquiries, and returns

• Manages calendars and appointment scheduling.
• Prepares and maintains accounting documents and records accurately.
• Performs simple bookkeeping, A/R, A/P, and daily journal for accounting purposes.
• Reviews billing statements, invoices, and similar documents for accuracy; alerts management of any discrepancies.
• Attends Company events and functions outside of normal working hours.
• Other duties as required from manager.
• Obligation to answer to all management as requested.

Physical Requirements:

• Able to sit for extended periods of time.
• Ability to use office equipment and type on the computer keyboard for extended periods of time.
• Ability to talk, hear, stand, sit, walk, reach, bend, kneel, and lift up to 20 pounds.

Working Conditions:

• Noise Level: Normal
• Indoors

Other Requirements:

• Business level English required – read/write/speak/listen
• Basic level Japanese preferred – read/write/speak/listen
• 1 – 3 office administration experiences required
• Ability to work independently
• Ability to adapt to frequent changes in assignments and workload
• High school diploma or equivalent required

Knowledge and Skills

• Basic mathematical knowledge – markups, discounts, currency, etc.
• Basic accounting/bookkeeping knowledge—AP/AR
• Basic Microsoft Office proficiency (Word, Outlook, Excel, PPT…)
• Communication and interpersonal skills
• Exceptional organization and time management skills
• Customer service skills