The Administrative Assistant plays a critical role in the organization of the corporate office and by providing effective administrative support to a team of busy Associates. The ideal candidate is proactive, positive and organized, has strong technical and interpersonal skills, thrives in a fast-paced environment and is flexible to assume a variety of responsibilities as needed.

DUTIES & RESPONSIBILITIES:

• Provide support and undertake all aspects of administration for their team including managing calendars and scheduling
• Coordination of meetings and functions, including arranging facilities, meeting materials, and any necessary travel arrangements
• Professionally greeting guests and visitors
• Responsible for ordering office supplies, kitchen maintenance (stocking and replenishing), other miscellaneous tasks as requested
• Professional telephone management including call triage, call screening when necessary, and effective message management
• Organize/maintain business and client contacts
• Correspondence to various internal and external stakeholders
• Prepare and update reports, spreadsheets, documents, etc.
• Assist with the Coordination and planning of various hospitality events, including conferences, meetings, and special events
• Arrange catering services for events, including menu selection, ordering, and coordination with catering staff
• Act as the go-to person for administrative and operational needs for the department.
• Collaborate and engage with staff at all levels
• Assist with corporate and executive projects as needed

REQUIREMENTS:

• Post-secondary education is required (business related degree would be an asset)
• 2 years+ related experience in administration and/or administrative assistant in a corporate environment with a fast pace
• Detail oriented self-starter with a high level of organizational and time management skills
• Must be able to prioritize effectively and seek out solutions as needed
• Collaborative team player with strong interpersonal skills and the ability to coordinate and communicate with employees at various levels in the organization
• Effective verbal, writing and listening communications skills
• Must apply judgment and discretion in handling of sensitive and confidential documentation
• Proficiency with Microsoft applications (Microsoft Office, Word, Outlook, Excel, and Power Point)