It’s not just about your career or job title… It’s about who you are and the impact you will make on the world. Because whether it’s for each other or our customers, we put People First. When our people come together, we Expand the Possible and continuously look for ways to improve what we create and how we do it. If you are constantly striving to grow, you’re in good company. We are revolutionizing the way the world moves for future generations, and we want someone who is ready to move with us.

Who are we?

Wabtec Corporation is a leading global provider of equipment, systems, digital solutions, and value-added services for freight and transit rail as well as the mining, marine, and industrial markets. Drawing on nearly four centuries of collective experience across Wabtec, GE Transportation, and Faiveley Transport, the company has grown to become One Wabtec, with unmatched digital expertise, technological innovation, and world-class manufacturing and services, enabling the digital-rail-and-transit ecosystems.

Wabtec is focused on performance that drives progress and unlocks our customers’ potential by delivering innovative and lasting transportation solutions that move and improve the world. We are lifelong learners obsessed with making things better to drive exceptional results. Wabtec has approximately 27K employees in facilities throughout the world. Visit our website to learn more! Supporting Corporate Officers and being a team member of the executive admin team.

We are looking for an Executive Assistant to support the following functions:

• Prioritizing conflicting needs, handling matters expeditiously, and proactively engaging on and seeing projects through to successful completion within strict deadlines
• Maintaining and coordinating calendars, scheduling appointments and meetings for executive business leaders
• Planning, scheduling, and arranging business meetings and travel itineraries; preparing and reconciling expense accounts
• Managing domestic and international travel arrangements, including coordinating visa applications
• Responsible for paying & tracking invoices and assisting with issues relating to invoices
• Processing T&L expenses and assisting in managing expense accounts and budgets
• Preparing communications such as organization announcements and newsletters
• Preparing presentations, reports, spreadsheets, meeting minutes and other business information
• Using discretion in interfacing with all levels of individuals, internally and externally
• Answering phones, directing calls to appropriate individuals and sending emails to the team regarding incoming calls and requests
• Preparing, evaluating, and editing incoming and outgoing communications for the executives
• Serving as a delegate for various approval processes for executive business leaders, including expense reports, computer peripherals, electronic signatures, etc.
• Keeping org charts, seating, and distribution lists up to date
• Supporting teams in planning and executing customer and large internal events, including all logistical details, scouting locations, coordinating scheduling, accommodations, and catering
• Directing business contacts to appropriate managers
• Managing conference / huddle rooms and common office areas
• Ordering and tracking general office supplies
• Coordinating the offices and employee supplier needs
• Interacting with vendors and building administration for maintenance needs, employee access to parking, fitness center
• Leading special projects as requested
• Properly handling and protecting confidential business information

Qualifications

• Minimum 5 years of administrative experience in a corporate environment supporting multiple executives
• High School Diploma/GED required, Bachelor's Degree preferred
• Previous experience with international travel requirements
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and familiar with video conferencing
• Experience in planning and executing meetings
• Strong written and verbal communication skills
• Experience working in a matrixed organization
• Demonstrated critical thinking skills
• Previous experience working for a global multinational Fortune 500 company
• Relocation assistance may be provided if eligibility requirements are met.