At SIM, we thrive when our people thrive. We are currently looking for an executive  assistant  to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment (although this role is currently remote), performing administrative duties, and providing support to senior executive s. Given the dynamic nature of the executive  landscape, we rely on executive  assistant s to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.

Objectives of this role

• Primarily support the U.S. based senior executive  team and provide additional support to the non-U.S. based CEO, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
• Maintain and refine internal processes that support high-ranking executive s companywide, and coordinate internal and external resources to expedite workflows
• Manage communication with employees by liaising with internal and external executive s on various projects and tasks
• Plan and orchestrate work to ensure that senior executive s’ priorities are met, organizational goals are achieved, and best practices are upheld

Responsibilities

• Manage professional and personal scheduling for senior executive s, including agendas, mail, email, phone calls, client management, and other company logistics
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executive s
• As requested, manage senior executive s’ travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, spreadsheet creation and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site

Required skills and qualifications

• Four or more years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees

Preferred skills and qualifications

• Experience in overseeing budgets and expenses
• Experience in developing internal processes and filing systems