Office Manager/Bookkeeper

Full-Time Position

Start Immediately

About Us:

A. Caspersen Company Inc. is a local construction company with over 30 years of experience and a leader in exterior home improvements, specializing in windows, siding, roofing, and doors. We take pride in providing our customers with quality products, competitive pricing, and outstanding customer service.

We are looking for a motivated Bookeeper and Front Office Manager to join our team and grow with us. The ideal candidate has a passion for organization, thrives in a fast-paced environment, and is eager to bring fresh ideas to streamline operations and enhance our marketing strategies. They must be a team player who works well with others to create a collaborative and efficient work environment.

Responsibilities:

Front Office Duties:

• Serve as the point person for office tasks, including answering phones, managing supplies, and assisting the sales team.
• Provide excellent customer service, taking down leads, customer information, and messages.
• Greet customers warmly and professionally, ensuring a welcoming environment.

Bookkeeping and Administrative:

• Manage QuickBooks data entry (minimum 2+ years experience required).
• Create and maintain Excel spreadsheets.
• Draft and compose client contracts.
• Create estimates and order entry.

Customer Relations:

• Schedule clients and distribute memos (schedule changes, informational updates, etc.).
• Coordinate and schedule sub-contractors.
• Maintain a presentable and clean showroom.

Marketing:

• Create and send mass email campaigns to clients.
• Assist with digital marketing initiatives and brainstorm strategies to expand our reach.

Other Duties:

• Minimal office cleaning and errands (must have a valid driver’s license and reliable vehicle).

What We’re Looking For:

• Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.
• Knowledge of office management systems, procedures, and QuickBooks data entry.
• Proficiency in MS Office Suite (Excel, Outlook, Word).
• Strong communication skills, both written and verbal.
• Exceptional organizational and multitasking skills in a fast-paced environment.
• Problem-solving skills and attention to detail.
• Tech-savvy and creative with a desire to improve systems and marketing strategies.
• A team player who works well with others and fosters a collaborative environment.
• A high school degree is required; additional qualifications in office management or bookkeeping are a plus.

Why Join Us?

• Be part of a forward-thinking, women-owned business in a male-dominated industry.
• Opportunity for professional growth and long-term career advancement.
• Collaborate with a team that values innovation, customer satisfaction, and integrity.
• Work for one of the largest remodeling companies in the country and top-rated in Northeast Ohio.

Hours:  Monday–Friday, 9 AM–5 PM

Location:  Stow, OH

To Apply:

Submit your resume and a cover letter detailing your experience and how it aligns with the role. Please include links to your professional social profiles (LinkedIn, etc.).

We look forward to meeting our next team member!

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• QuickBooks: 2 years (Required)
• Microsoft Office: 1 year (Required)
• Office management: 1 year (Required)
• Appointment scheduling: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: In person