JRN: 1898

We are seeking a highly skilled Executive Personal Assistant to support the Chief Operating Officer (COO) of an international technology company. This role requires exceptional organizational skills, cross-cultural communication expertise, and the ability to thrive in a fast-paced environment. Candidates must be fluent in both English and Japanese and have significant experience supporting C-suite executives.

Requirements:

• 7+ years of experience in executive-level administrative roles, with prior C-suite support required.
• Proficiency in English and Japanese (spoken and written) is mandatory.
• Background in the technology sector; experience with AI is a plus.
• Demonstrated ability to manage complex calendars, coordinate global travel, and prioritize tasks effectively.
• Experience handling sensitive and confidential information with discretion.
• Strong cross-cultural communication and collaboration skills.
• Proven success in a dynamic, fast-paced work environment with shifting priorities.
• Proficiency in productivity tools such as Microsoft Office Suite and Google Workspace.

Responsibilities:

• Provide high-level administrative and personal support to the COO, ensuring seamless day-to-day operations.
• Collaborate with the COO’s Executive Assistant counterpart based in Japan.
• Manage intricate calendars, prioritize meeting schedules, and coordinate detailed travel itineraries, especially for frequent international travel.
• Act as the primary liaison between the COO and internal/external stakeholders.
• Prepare, review, and manage confidential documents, reports, and presentations.
• Organize and oversee logistics for meetings and events, ensuring flawless execution.
• Adapt quickly to changing priorities and business needs while maintaining a proactive approach.
• Assist with special projects, including those related to technology and AI.

Schedule:

• Hybrid schedule: 3 days in-office (San Mateo HQ or downtown San Francisco office) and 2 days remote.
• Flexibility to work in-office when required based on business needs.

Compensation:

• $120,000 per year, with benefits

Location:

• Bay Area, CA
• Candidates must be based in the Bay Area or available to relocate.