Job Title: Office Administrator PART-TIME role

Department: Internal Operations

Reports To: HR, Legal and Contracts Manager

Job Summary:

We are seeking a detail-oriented and highly organized Office Administrator to join our team on a part-time basis. This role is responsible for performing routine clerical, administrative, and reception tasks. The successful candidate will contribute to the smooth operation of the office, ensuring a professional environment and providing essential support to staff and visitors.

Key Responsibilities:

Reception & Support:

• Serve as the first point of contact for visitors and clients, maintaining a professional appearance and demeanor.
• Answer and direct incoming calls, provide information, or take messages as needed.
• Provide administrative support, including typing correspondence, preparing mailings, copying, scanning, and distributing materials.

Management & Coordination:

• Coordinate scheduling for meetings, conference calls, and appointments.
• Assist in organizing corporate events, ensuring logistical details are handled efficiently.
• Provide directions or maps for visitors and staff when necessary.

Office Management:

• Manage mail and courier services, including receiving, distributing, and sending packages.
• Maintain office supplies inventory and place orders as necessary.
• Ensure the smooth operation of office equipment (copiers, printers, scanners, etc.), troubleshooting issues and coordinating maintenance.
• Coordinate with cleaning staff to maintain a clean and organized office environment.

Individual Responsibilities:

• Work collaboratively with team members to achieve department goals.
• Handle sensitive information with discretion and confidentiality.
• Complete timesheets accurately and on time.

Qualifications/ Experience Required:

• Required: High school diploma or GED; 1-2 years of office and receptionist experience.
• Preferred: Specialized coursework in office practices such as typing, filing, and basic accounting; 2+ years of office experience.

Key Competencies:

• Communication Proficiency: Strong written and verbal communication skills, with excellent telephone etiquette and interpersonal abilities.
• Technical Proficiency: Proficient in Microsoft Office and standard office equipment.
• Flexibility: Ability to adapt to changing priorities and work with interruptions.
• Organizational Skills: Strong time management and attention to detail.
• Ethical Conduct: Commitment to confidentiality, integrity, and impartiality in all professional duties.
• Personal Effectiveness: Self-motivated with reliable attendance and punctuality.

Work Environment:

This role is based in a professional office setting, where the individual will regularly use standard office equipment.

Position Type/Expected Hours of Work:

This is a part-time role, typically working 20-30 hours each week Monday through Friday, 8:30 a.m. to 5:30 p.m., with occasional extended hours or weekend work.

PLEASE NOTE - this is a part-time role, please do not apply if you require full-time hours.