We are seeking a detail-oriented Administrative Assistant to support our office with invoicing, facility management, mail handling, expense reporting, and travel coordination. This role requires excellent organizational skills and the ability to multitask in a fast-paced environment.

Key Responsibilities:

• Process vendor invoices, resolve discrepancies, and maintain records.
• Oversee facility management, including maintenance and supplies.
• Handle incoming and outgoing mail and correspondence.
• Prepare and submit expense reports; monitor budgets.
• Arrange travel itineraries, including flights, accommodations, and schedules.
• Manage the VP’s calendar, meetings, and communications.

Qualifications:

• Proven administrative experience, preferably with senior leadership.
• Proficiency in Microsoft Office Suite.
• Strong organizational, communication, and multitasking skills.
• Discretion in handling confidential information.

Education:

• High school diploma required; associate’s or bachelor’s degree preferred.

If you’re resourceful, detail-oriented, and thrive in dynamic environments, apply today!