Executive Assistant

Full-Time

THE BEST CAREERS. RIGHT HERE

@ BROOKLYN’S LEADING HEALTHCARE SYSTEM.

MAIMONIDES: TOP TEN IN THE U.S. FOR CLINICAL OUTCOMES

We’re Maimonides Health, Brooklyn’s largest healthcare system, serving over 250,000 patients each year through the system’s 3 hospitals, 1800 physicians and healthcare professionals, more than 80 community-based practices and outpatient centers. At Maimonides Health, our core values H.E.A.R.T drives everything we do. We uphold and maintain Honesty, Empathy, Accountability, Respect, and Teamwork to empower our talented team, engage our respective communities and provide patient-centered care. The system is anchored by Maimonides Medical Center, one of the nation’s largest independent teaching hospitals and home to centers of excellence in numerous specialties; Maimonides Midwood Community Hospital (formerly New York Community Hospital), a 130-bed adult medical-surgical hospital; and Maimonides Children’s Hospital, Brooklyn’s only children’s hospital and only pediatric trauma center. Maimonides’ clinical programs rank among the best in the country for patient outcomes, including its Heart and Vascular Institute, Neurosciences Institute, Bone and Joint Center, and Cancer Center. Maimonides is an affiliate of Northwell Health and a major clinical training site for SUNY Downstate College of Medicine.

We currently have an excellent full-time opportunity for an experienced Executive Assistant who can multi-task in a deadline-driven environment and support our CHRO in the Human Resources Department.

In addition, you will:

• Perform varied and complex typing tasks, including typing all confidential material; Completes all typing assignments accurately
• Maintains and updates the SVP’s calendar.
• Schedules meetings, secures conference rooms, transportation and food for HR Senior Staff when necessary.
• Answers telephones, routes callers, takes messages; communicates effectively with human resources and other departments.
• Ensures SVP & CHRO are timely for meetings as well as tracks deliverable deadlines
• Approves Kronos timecards for department and investigates issues with HR Management and Payroll, as needed.
• Coordinates with Labor Unions, Management, Labor Relations Department and outside counsel to schedule grievances and arbitrations & scheduling Labor-Management Meetings.
• Maintains a high-level of confidentiality ensuring information and documents are handled accordingly
• Takes and transmits minutes at departmental and other meetings
• Composes routine correspondence and performs clerical duties (e.g. photocopying, faxing, etc.)
• Opens and routes incoming mail, distributes correspondence to the Senior Vice President.
• Prepares check requests and expense reports, as requested. Monitors Vice President’s business credit card and provides documentation to Executive Office
• Assists HR Management with coordinating special events.
• Maintains confidential files, and other departmental filing systems in conjunction with Executive Office and HR Management.
• Keeps inventory of office supplies, places orders on bi-monthly basis.
• All other tasks and/or special projects as requested by the SVP or other HR Senior Leadership.

We require:

• HS graduation or equivalent; 1-2 years of college preferred
• 2-3 years of executive/secretarial experience
• Healthcare or Paralegal experience preferred
• MS Office proficiency
• Good interpersonal and English verbal/written communication skills
• Shorthand, fast longhand preferred
• Experience managing multiple calendars preferred
• Familiarity with medical terminology preferred

Salary: $65,000-$75,000/year with excellent benefits including 403 (b) retirement plan. Executive

Assistant, for immediate consideration, please email to Jordan Taylor at

Maimonides Medical Center (MMC) is an equal opportunity employer committed to diversity and inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration without regard for race, creed (religion), color, sex, national origin, ethnicity, sexual orientation, gender identity, military or veteran status, age, disability, pregnancy, predisposing genetic characteristic, marital status or domestic violence victim status, citizenship status, or any other factor which cannot lawfully be used as a basis for an employment decision in accordance with applicable federal, state, and local laws. MMC is committed to following the requirements of the New York State Human Rights Law with regard to non-discrimination on the basis of prior criminal conviction and prior arrest.