Position Summary:  

We are seeking an organized and detail-oriented Event Coordinator to plan, manage, and execute high-quality events that reflect our brand and achieve organizational goals. The ideal candidate will have exceptional project management skills, creative problem-solving abilities, and a passion for delivering memorable event experiences. This role requires excellent communication skills and the ability to collaborate effectively with cross-functional teams, vendors, and stakeholders. 

Key Responsibilities:  

Event Planning and Coordination:  

• Plan, organize, and execute events, including conferences, trade shows, corporate meetings, social gatherings, and virtual events. 
• Develop and manage event timelines, budgets, and project plans to ensure seamless execution. 
• Identify event goals, themes, and success metrics in collaboration with internal stakeholders. 

Vendor and Venue Management:  

• Source, negotiate, and coordinate with vendors, venues, and service providers to secure the best terms and services. 
• Manage contracts, permits, and insurance requirements as needed. 
• Conduct site visits and oversee event setup, logistics, and teardown. 

Marketing and Communication:  

• Coordinate with marketing teams to develop event promotional materials, including invitations, email campaigns, social media content, and on-site branding. 
• Ensure consistent messaging and branding across all event-related communications. 

Stakeholder Collaboration:  

• Work closely with internal teams to align events with company objectives and priorities. 
• Serve as the primary point of contact for event stakeholders, addressing questions and concerns in a timely manner. 

Logistics and On-Site Management:  

• Handle event registration, attendee communications, and guest lists. 
• Oversee on-site event logistics, including setup, audiovisual needs, catering, and attendee flow. 
• Troubleshoot and resolve issues that arise during the event to ensure a smooth experience for all participants. 

Post-Event Evaluation:  

• Collect and analyze event feedback to measure success and identify areas for improvement. 
• Prepare post-event reports detailing outcomes, lessons learned, and budget adherence. 

Qualifications and Skills:

Education: Bachelor’s degree in event management, hospitality, marketing, or a related field preferred. 

Experience: 

• Minimum 2-3 years of experience in event planning or coordination, preferably in a corporate or agency setting. 
• Proven ability to manage multiple events simultaneously with competing deadlines. 

Skills:  

• Strong organizational and project management skills. 
• Excellent communication and interpersonal skills. 
• Creative problem-solving and ability to stay calm under pressure. 
• Proficiency in event management tools (e.g., Cvent, Eventbrite) and Microsoft Office Suite. 
• Knowledge of social media and digital marketing for event promotion is a plus. 
• Proficiency in design tools such as Adobe Illustrator and/or Canva. 

Key Competencies:  

• Attention to detail and commitment to quality. 
• Ability to build and maintain strong relationships with vendors and stakeholders. 
• Team-oriented mindset with a proactive attitude. 
• Flexibility to adapt to last-minute changes and a dynamic work environment. 

Working Conditions:  

• Flexible schedule, including occasional evenings and weekends to support event requirements. 
• Ability to travel to event locations as needed. 

Why Join Us?  

At AbbaDox, we are committed to fostering a supportive and inclusive work environment that empowers our team members to reach their full potential. Our dedication to innovation, collaboration, and employee satisfaction has earned us recognition as a Top Workplace by the Sun Sentinel for three consecutive years. 

Join our team to play a vital role in creating impactful and memorable events that drive our mission and success. If you thrive in a fast-paced environment and are passionate about bringing people together, we’d love to hear from you!