Title: Administrative Assistant

Location: Memphis, Tennessee (on-site)

Type: Contract (long-term)

Job Duties:

• Lead or assist with refinery on-site and off-site event planning and execution.
• Place and coordinate food orders.
• Update/add electronic board information.
• Prepare outgoing mail and correspondence.
• Prepare routine correspondence, reports, and presentations.
• Conduct research and compile statistical reports.
• Make copies of correspondence or other printed materials.
• Build, organize, and maintain file retention and management system following corporate guidance and file correspondence and records of a confidential nature.
• Organize and expedite the flow of work through the Director's/Manager's office.
• Schedule appointments and make arrangements for meetings and conferences, which may include preparing agendas, reserving and preparing facilities, and recording and transcribing minutes of meetings.
• Greet visitors and direct them to the appropriate area or person.
• Process invoices and requisitions.
• Monitor and reconcile controllable expenses, and assist in the preparation of annual budgets.
• Order and maintain supplies and arrange for equipment maintenance.
• Serve as back-up for Executive Administrative Assistant.

Competencies:

• Knowledge of business vocabulary and standards for office communications.
• Ability to read and interpret company policies, regulatory guidelines, and other work-related documentation.
• Ability to abide by confidentiality requirements when working with sensitive information, results, and communications.
• Skill in providing thorough, efficient, and effective customer service to individuals at all levels within the organization.
• Ability to communicate effectively through written and verbal methods.
• Ability to accomplish work within required timelines, including short, long, and emergency timeframes.
• Ability to cross-train in other Administrative Assistant duties to ensure efficient coverage of responsibilities.
• Ability to work with others to accomplish challenging assignments.
• Ability to multi-task and prioritize multiple assignments to ensure completion of tasks within stated time requirements.
• Basic skill using Microsoft Office programs (i.e., Word, Excel Power Point).

Education and Experience (required):

• High School diploma or GED required.
• 5 years of Administrative Assistant experience required.

Education and Experience (preferred):

• TWIC
• Experience providing administrative support in the refining/petroleum industry preferred.