Insight Global is seeking an experienced Executive Assistant to support the CEO of our client, a community of veterinary hospitals, located in Philadelphia, PA. This is a hybrid position, requiring 1-2 days a week onsite, however this EA must be flexible to occasionally work in the office additional days when needed.

Day to day responsibilities include:

- Manage and maintain executive schedules for HR, Finance & Operations, including meetings, appointments, travel arrangements, and conference calls.

- Coordinate department meetings based on the need of the function – either weekly, monthly or quarterly and as needed.

- Prepare and edit correspondence, communications, presentations, and other documents as needed.

- Handle confidential information with discretion and ensure that sensitive matters are dealt with appropriately.

- Act as a point of contact between the executive and internal/external contacts.

- Coordinate department meetings based on the needs of the function and secure space/time for meetings, including gathering and preparing materials.

- Develop event budgets, track expenses, and ensure that events stay within financial limits.

- Plan, coordinate, and execute logistics for support center events, conferences, and executive offsites.

- Arrange travel itineraries, accommodations, and transportation as necessary.

- Prepare detailed travel plans, itineraries, and agendas; compile documents for travel-related meetings.

- Assist in the preparation of reports and/or presentations for executive-level meetings.

- Manage special projects and initiatives as directed by leadership.

- Manage the executive’s expense reports, including the preparation, submission, and reconciliation of expenses.