Position Overview:

We are seeking an experienced Legal Admin/Paralegal to join our Philadelphia office. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced litigation environment. The ideal candidate will have prior experience in defense-side litigation (specifically insurance defense, P&C work), case management, e-filing, and legal administration. This is an onsite, full-time position with a focus on supporting attorneys with daily administrative duties, case management, and maintaining the smooth operation of legal tasks and processes.

Key Responsibilities:

• Draft and proofread legal documents and pleadings, ensuring compliance with procedural rules.
• Manage e-filing and physical filing of documents in both state and federal courts.
• Coordinate and schedule meetings, depositions, and interviews with clients, witnesses, and opposing counsel.
• Organize and maintain case files and documents in electronic case management systems.
• Assist attorneys with calendaring and docketing deadlines to ensure timely completion of tasks.
• Provide general administrative support, including maintaining attorney calendars and making travel arrangements.
• Communicate effectively with clients, insurance adjusters, and opposing counsel.

Qualifications:

• High school diploma or GED required; Associate degree or Paralegal Certificate preferred.
• 2-5 years of experience in a legal assistant, legal secretary, or paralegal role, preferably within a defense litigation environment.
• Strong knowledge of case management systems (Box, SurePoint, Filevine preferred) and MS Office Suite (Word, Excel, Outlook).
• Must have experience with e-filing in state/federal courts and general litigation procedures.
• Detail-oriented, highly organized, and able to handle multiple priorities simultaneously.
• Excellent written and verbal communication skills with a professional demeanor.
• Ability to work independently, manage large workloads, and meet deadlines in a fast-paced environment.