Part-Time Commercial Real Estate Receptionist

Lee & Associates - Houston is looking to add a Receptionist to our growing team of professionals. We are seeing exceptional ‘can-do’ candidates who are searching for the right long-term, fulfilling position. This position will provide administrative and secretarial support to a commercial real estate firm and backup support to the Brokerage team.

About Lee & Associates

Lee & Associates was founded in 2015 and is one of the largest full-service commercial real estate firms in Houston. By combining the distinct talents of team members within our company as well as the skills of other professionals throughout the industry, we are able to provide superb and broad-ranging expertise, whether the assignment involves sales, leasing, relocation, or investment property – in Houston or around the country. 

Responsibilities

The essential duties and responsibilities of this position include, but are not limited to, the following:

• Greet, host, and provide support for guests, visitors, brokers, and employees.
• Answer and direct incoming calls using a multi-line phone system, and take messages as needed.
• Point of contact for all packages and deliveries.
• Open and distribute incoming mail.
• Coordinate pick-up, drop-off, prepare postage and labels for mail, UPS, FedEx, courier services, etc.
• Provide administrative and office support, such as interoffice communication, filing, relaying telephone messages, communication, data entry and follow ups.
• Maintain, order, restock, and distribute office supplies and order requests.
• Coordinate conference room schedules and resolve booking conflicts.
• Schedule email blasts in coordination with the marketing department.
• Maintain distribution lists in Constant Contact.
• Update flyers in Buildout as needed.
• Provide administrative or secretarial support and project work for brokers and management.
• Create, update, and distribute company newsletters, company directory, NewLee on the Market, and other interoffice communication.
• Respond and follow through to requests for information and communicate with all levels of management with minimal supervision.
• Assist in company social events such as happy hours, staff events, broker events, and Christmas parties.
• Housekeeping duties (i.e. coffee machine maintenance, cleanliness of shared spaces, monitor conference room chairs and straighten them, pick up materials left on tables, help prepare for meetings, clean any soiled surfaces after each meeting, etc.)
• Perform any other duties as designated by management.

Skills and Qualifications

• 1-2 years of experience in this role preferred.
• Real estate industry experience preferred.
• Bilingual is a plus.
• High school diploma required, but college preferred.
• Friendly, warm and inviting with excellent customer service skills.
• Strong organizational, interpersonal and communication skills.
• Ability to effectively communicate information and ideas in written and verbal format.
• Ability to multitask and work independently with minimal supervision.
• Strong computer skills and proficient knowledge of Microsoft Outlook, Excel, and Word.
• Must have reliable transportation.
• Be a team player, dealing effectively with coworkers and clients at all levels.
• Be self-motivated and proactive.

Part Time Hours

• Monday to Friday from 10:00 am to 2:00 pm
• May need to work up to 40 hours per week to cover the front desk during their PTO/Sick days